Tips for Searching Employers

Before adding a new employer, please ensure that you have searched the employer database first.

The search bar (below the map) is smart. If you type in a few letters, it will find a match. It is better to type in a few letters than the entire name of an employer just in case it is spelled differently.

If you type in “Tim”, then anything with “Tim” will come up. If you type in “Hor”, then all of the Tim Hortons stores will come up. But if you type in “Horton’s” into the search bar, our system will not recognize the apostrophe if the employer is not spelled that way.

For instance, we want to avoid this: “Community Living X County” spelled 3 different ways:

Community Living X County
Community Living- X
X County Association for Community Living

Other tips to consider:

Sometimes a company will have “and” in their name, or use “&” instead:
Tool & Mould, versus Tool and Mould

Sometimes a word is spelled incorrectly:
“Day care” versus “Daycare”

Sometimes there is an apostrophe, and sometimes not:
Gilligan’s Restaurant vs Gilligans Restaurant

Please keep this in mind when searching for employers and before adding a new one. We want to avoid adding duplicates to the system.

How do I add comments to forms, student profiles, and employer profiles?

Comments can be added to the Employer, Students, Forms, and PPLPs sections of Hour Republic. See below to find out how to add comments to each section.

Employers:

Comments can be added to employer profiles by completing the following steps:

  1. Click on the Employers tab at the top of the screen to access your Employers page
  2. Search for the employer by using the search bar or scrolling down to find their name
  3. Select the employer to access their profile
  4. Click on the Comments tab
  5. Type out your comment in the Comment box
  6. Click Save Comment

Students:

Comments can be added to student profiles by completing the following steps:

  1. Click on the Students tab at the top of the screen to access your Students page
  2. Search for the student by using the search bar or scrolling down to find their name
  3. Select the student to access their profile
  4. Click on the Comments tab
  5. Type out your comment in the Comment box
  6. Click Save Comment

Forms

Comments can be added to forms by completing the following steps:

  1. Click on the Forms tab at the top of the screen
  2. Select the form you want to add a comment to
  3. Scroll to the bottom and you will see an Comments dropdown menu
  4. Click Comments to open the menu
  5. Type out your comment in the Comment box
  6. Click Save Comment

PPLPs

Comments can be added to PPLPs by completing the following steps:

  1. Click on the PPLPs tab at the top of the screen
  2. Select the PPLP you want to add a comment to
  3. Scroll to the bottom and you will see an Comments dropdown menu
  4. Click Comments to open the menu
  5. Type out your comment in the Comment box
  6. Click Save Comment

How do I add attachments to forms, student profiles, and employer profiles?

Any file in any format (e.g. PDF, JPEG, Excel, Word) can be added to the Employer, Students, Forms, and PPLPs sections of Hour Republic. See below to find out how to add attachments in each section.

Employers:

Attachments can be added to employer profiles by completing the following steps:

  1. Click on the Employers tab at the top of the screen to access your Employers page
  2. Search for the employer by using the search bar or scrolling down to find their name
  3. Select the employer to access their profile
  4. Click on the Attachments tab
  5. Click “Browse…” and select the file you want to upload
  6. (Optional) Add a description of the attachment
  7. Click Save Attachment

Students:

Attachments can be added to student profiles by completing the following steps:

  1. Click on the Students tab at the top of the screen to access your Students page
  2. Search for the student by using the search bar or scrolling down to find their name
  3. Select the student to access their profile
  4. Click on the Attachments tab
  5. Click “Browse…” and select the file you want to upload
  6. (Optional) Add a description of the attachment
  7. Click Save Attachment

Forms

Attachments (e.g. signed copies of the WEA) can be added to forms by completing the following steps:

  1. Click on the Forms tab at the top of the screen
  2. Select the form you want to add an attachment to
  3. Scroll to the bottom and you will see an Attachments dropdown menu
  4. Click Attachments to open the menu
  5. Click “Browse…” and select the file you want to upload
  6. (Optional) Add a description of the attachment
  7. Click Save Attachment

PPLPs

Attachments (e.g. signed copies of the WEA) can be added to PPLPs by completing the following steps:

  1. Click on the PPLPs tab at the top of the screen
  2. Select the PPLP you want to add an attachment to
  3. Scroll to the bottom and you will see an Attachments dropdown menu
  4. Click Attachments to open the menu
  5. Click “Browse…” and select the file you want to upload
  6. (Optional) Add a description of the attachment
  7. Click Save Attachment

How do I reuse courses from past semesters?

There are two main methods for reusing courses from past semesters.

The first method is through updating the teacher and semester of the course each semester:

  1. Click Courses in the top right
  2. Search for and select the course you which to edit
  3. Change the Teacher and Semester dropdown menus to reflect the current semester
  4. Click Save
  5. Once you are ready to add students to the course, select Students from the top of the screen
  6. Search for and select the student who you wish to add to the course
  7. Select the Courses tab from the student’s profile
  8. Click Create+ to add the course
  9. Select the course from the Course dropdown menu
  10. Ensure the Teacher and Semester dropdown menus say “Same as course.” This will match the teacher and semester of the student’s course to that of the original course.
  11. Click Save

The second method for reusing past courses is by changing the teacher and semester for the course in the student’s profile:

  1. Select Students from the top of the screen
  2. Search for and select the student who you wish to add to the course
  3. Select the Courses tab from the student’s profile
  4. Click Create+ to add the course
  5. Select the course from the Course dropdown menu
  6. Change the Teacher and Semester dropdown menus to the relevant teacher and semester
  7. Click Save

If you plan to reuse a course many times, the second method will be easier if you leave the Teacher and Semester fields blank when creating/editing the original course in the Courses dashboard (accessed by clicking Courses in the top right).

What is the difference between Related and Co-op courses?

“Co-op” and “Related” are course types.

A “Co-op” course is the course that connects a teacher to a student. This designation also allows multiple teachers to share students if necessary.

A “Related” course is the course that a student is assigned to for their program.

To label a course as Related or Co-op, you:

  1. Click the Students tab at the top of the screen
  2. Use the search bar or scroll down to find the name of the student you are trying to locate
  3. Select the student’s name to access their profile
  4. Select the Courses tab
  5. Select the course from the drop-down
  6. Select Co-op or Related from the Kind drop-down menu
  7. Click Save

Keywords

Keywords make it easier to find students or employers by tagging them with certain words or phrases.

To tag a student or employer with keywords, you:

  1. Click on the Student tab if you want to tag a student or the Employer tab if you want to tag an employer
  2. Use the search bar to find the relevant student or employer and select their name to access their profile
  3. Type the relevant keywords into the Keyword field
    • Note: use commas to separate different tags 

      Some keywords for employers include:

      em_kw

      Some keywords for students include:

      stu_kw

  4. Click Save

Once you have saved these keywords, you can use them in the Employer and Student sections. Just type the desired keyword(s) into the search bar and any employer or student tagged with those keywords will show up in your search results.

How can I save or print one page of a form?

If you are interested in saving and/or printing only one page of a form, follow the steps below:

  1. Save and Export the form in Hour Republic by clicking the button shown here:saveexport
  2. Select the Print icon print
  3. Type “1” in the Pages field (outlined by the yellow circle in the image below) to only print or save page 1. Change the number to match the number of the page you want to print (e.g. “2” if you want to print page 2)  prin1
  4. Select the Print button (blue button in the picture above) to save/print the specified page

Why can’t I view my Plans, courses, etc.?

Users are added to groups based on their School and Board and information such as forms, employers, and courses are shared across these groups. At the bottom of most sections, there is a check mark indicating the name of the School and Board you are affiliated with.

If you are not connected to your School and Board and/or cannot see your forms, courses, etc., then please contact us at info [@] charityrepublic.com so that we can provide you with access to the relevant groups.

How do I create and/or edit student profiles?

From the Students tab, you can create new student profiles and edit existing ones.  The information included in student profiles currently consists of:

  • First Name
  • Last Name
  • Email
  • Board
  • School
  • OEN
  • Address
  • Home Phone
  • Cell Phone
  • Year Started (year started high school; we use this to calculate grade)
  • Birth Date
  • Gender
  • Keywords

Student profiles also contain Courses and Placements tabs which can be used to link students to specific courses and/or placements. For more instructions on how to do so, click here.

If you want to see new fields added to the Student profiles or see changes to current fields, let us know at info[at]charityrepublic.com.