How do I create and/or edit student profiles?

From the Students tab, you can create new student profiles and edit existing ones.  The information included in student profiles currently consists of:

  • First Name*
  • Last Name*
  • Email*
  • Board*
  • School*
  • OEN*
  • Address
  • Home Phone
  • Cell Phone
  • Year Started (year started high school; we use this to calculate grade)
  • Birth Date
  • Gender
  • Keywords

* = Required

Note: you can access the Students tab on the Forms-side of the software by following this FAQ

Student profiles also contain Courses and Placements tabs which can be used to link students to specific courses and/or placements. For more instructions on how to do so, click here.

If you want to see new fields added to the Student profiles or see changes to current fields, let us know at info[at]charityrepublic.com.

How do I link students to courses and positions?

How do I link students to courses?

Once courses have been created in the Courses section (click here for more information), you can link students to courses by completing the following steps:

  1. Click on the  tab
  2. Scroll down to the bottom of the screen until you find Advanced Filters then click on All Students. This will take you the Forms-side of the software
  3. Search for and select the desired student
  4. Select the Courses tab under the student profile
  5. Click the Create button and select the relevant courses for this student (Course, Kind, Teacher, Semester)
  6. Click Save
TIP (SEARCHING)
When searching for a student, you can use the search bar. You don't need to type in the entire name of a student, just the first few letters of their first or last name, and the student will appear

TIP: If you have already added a course in the Courses section (top) and selected the Teacher and Semester there, then you can leave the field selection as "Same as course".

TIP: Here is an FAQ related to types of courses i.e. Co-op and Related courses [FAQ]

How do I link students to placements?

For placements, the placement information must first be added in the Employers section (click here for instructions). Once the placement information has been added, you can link students to it by following the steps below:

  1. Click on the  tab
  2. Scroll down to the bottom of the screen until you find Advanced Filters then click on All Students. This will take you the Forms-side of the software
  3. Search for and select the student in question
  4. Select the Positions tab
  5. Click Create and enter the position information:
    • Employer (drop-down)
    • Position (drop-down)
    • Contact (optional)
    • Course (optional)
  6. Click Save

How do I add courses to the Course Favourites section?

All Ministry courses are listed in the Course drop-down, and curriculum expectations (overall and specific) are accessible when a teacher selects  Choose Expectations button

However, the Courses tab represents your Course Favourites. Via the Courses section, teachers can add courses (e.g. locally developed courses) or commonly used courses, and customize expectations for each course (e.g. include the top 10 most commonly used expectations per course).

To add new courses, complete the following steps:

  1.  Click Forms
  2. Scroll to the bottom of the Forms page and click Courses 
  3. This takes you to the Course Favourites section. Click +Add Course button
  4. Fill out the following information:
    • Code
    • Course
    • Teacher (optional)
    • Semester (optional)
    • Board (optional)
    • School (optional)
    • Description (optional)
    • Expectations (optional)
  5. Click Save