How do I find a Student’s Profile?

If you’re having trouble finding a student’s profile then please follow one of these two ways of accessing it:

Method 1:

1. Click on the  Tab

2. Select a form and type in the last name or first name of a student in the Student field

3. When the student’s name appears in the drop-down menu, select it.

4. Once you select the name, you should see a Profile icon pop up next to the Student field. Click it to go to the student’s profile.

Method 2:

1. Click on the  Tab

2. Scroll to the bottom of the page to find the Advanced Filters, click on All Students

3. You will be taken to the Students Tab. Type in the last name or first name of the student in the search bar.

4. Click on the desired student’s name, after a couple of seconds, the option to go to their Student Profile will appear under their name

How do I add attachments to forms, student profiles, and employer profiles?

Any file in any format (e.g. PDF, JPEG, Excel, Word) can be added to the Employer, Students, Forms, and CELPs sections of Hour Republic. See below to find out how to add attachments in each section.

To Begin:

1. Click on the  tab
2. Scroll down to the bottom of the screen until you find Advanced Filters then click on Forms. This will take you the Forms-side of the software

Employers:

Attachments can be added to employer profiles by completing the following steps:

  1. Click on the Employers tab at the top of the screen to access your Employers page
  2. Search for the employer by using the search bar or scrolling down to find their name
  3. Select the employer to access their profile
  4. Click on the Attachments tab
  5. Click “Browse…” and select the file you want to upload
  6. (Optional) Add a description of the attachment
  7. Click Save Attachment

Students:

Attachments can be added to student profiles by completing the following steps:

  1. Click on the Students tab at the top of the screen to access your Students page
  2. Search for the student by using the search bar or scrolling down to find their name
  3. Select the student to access their profile
  4. Click on the Attachments tab
  5. Click “Browse…” and select the file you want to upload
  6. (Optional) Add a description of the attachment
  7. Click Save Attachment

Forms

Attachments (e.g. signed copies of the WEA) can be added to forms by completing the following steps:

  1. Click on the Forms tab at the top of the screen
  2. Select the form you want to add an attachment to
  3. Scroll to the bottom and you will see an Attachments dropdown menu
  4. Click Attachments to open the menu
  5. Click “Browse…” and select the file you want to upload
  6. (Optional) Add a description of the attachment
  7. Click Save Attachment

CELPs

Attachments (e.g. signed copies of the WEA) can be added to CELPs by completing the following steps:

  1. Click on the CELPs tab at the top of the screen
  2. Select the CELP you want to add an attachment to
  3. Scroll to the bottom and you will see an Attachments dropdown menu
  4. Click Attachments to open the menu
  5. Click “Browse…” and select the file you want to upload
  6. (Optional) Add a description of the attachment
  7. Click Save Attachment

How do I create and/or edit student profiles?

From the Students tab, you can create new student profiles and edit existing ones.  The information included in student profiles currently consists of:

  • First Name*
  • Last Name*
  • Email*
  • Board*
  • School*
  • OEN*
  • Address
  • Home Phone
  • Cell Phone
  • Year Started (year started high school; we use this to calculate grade)
  • Birth Date
  • Gender
  • Keywords

* = Required

Note: you can access the Students tab on the Forms-side of the software by following this FAQ

Student profiles also contain Courses and Placements tabs which can be used to link students to specific courses and/or placements. For more instructions on how to do so, click here.

If you want to see new fields added to the Student profiles or see changes to current fields, let us know at info[at]charityrepublic.com.

How do I link students to courses and positions?

How do I link students to courses?

Once courses have been created in the Courses section (click here for more information), you can link students to courses by completing the following steps:

  1. Click on the  tab
  2. Scroll down to the bottom of the screen until you find Advanced Filters then click on All Students. This will take you the Forms-side of the software
  3. Search for and select the desired student
  4. Select the Courses tab under the student profile
  5. Click the Create button and select the relevant courses for this student (Course, Kind, Teacher, Semester)
  6. Click Save
TIP (SEARCHING)
When searching for a student, you can use the search bar. You don't need to type in the entire name of a student, just the first few letters of their first or last name, and the student will appear

TIP: If you have already added a course in the Courses section (top) and selected the Teacher and Semester there, then you can leave the field selection as "Same as course".

TIP: Here is an FAQ related to types of courses i.e. Co-op and Related courses [FAQ]

How do I link students to placements?

For placements, the placement information must first be added in the Employers section (click here for instructions). Once the placement information has been added, you can link students to it by following the steps below:

  1. Click on the  tab
  2. Scroll down to the bottom of the screen until you find Advanced Filters then click on All Students. This will take you the Forms-side of the software
  3. Search for and select the student in question
  4. Select the Positions tab
  5. Click Create and enter the position information:
    • Employer (drop-down)
    • Position (drop-down)
    • Contact (optional)
    • Course (optional)
  6. Click Save