What to do when a student adds placement hours to the wrong dashboard?

We don’t have an easy mechanism for hours to be transferred over from the Volunteer Dashboard. We encourage students to copy the information over to the Placement Dashboard.

In order to prevent this issue from happening,  students can set their default dashboard to the Placement Dashboard via their Account Settings. Instructions on how to do this can be found here.

Teachers can also remove access to the Volunteer Dashboard so that it does not appear for students at all. To do so, a teacher must visit their Access page (Summary section) and click on the check mark under the Volunteer column. That turns the check mark into an ‘x’. Once complete, students will no longer be able to view the Volunteer Dashboard. This will prevent students from accidentally adding their Placement hours to the wrong dashboard.

How do I access a student’s settings?

Student settings contain information such as student name, OEN, school, and email. Teachers can view a student’s settings via the Access page, Placement Dashboard, and Volunteer Dashboard. All three methods show the same information; they represent different ways to access student settings.

To view a student’s settings via the Access page:

How do I access Student Settings

  1. Click on your name in the top right corner
  2. Select Access from the drop-down menu to visit your Access page (the page shown in the screenshot)
  3. On the student Summary page, all students are listed
    • Note: You can access student Settings from the other menus by following these steps too
  4. (Optional) Search for the name of the student you are interested in
  5. Click on the student’s name and you will be taken to their Settings page

To view a student’s settings via the Placement Dashboard, you:

  1. Search for and select the name of a student to view their placement profile
  2. Select “Student Settings” (outlined in green below) volunteer settings
  3. You will be redirected to the student’s Settings page which contains information about their placement dashboard
  4. To access other information in their settings such as Email or OEN, click on the Account button on the left side of the screen (shown below)

tabs

To view a student’s settings via the Volunteer Dashboard, you:

  1. Search for and select the name of a student to view their volunteer profile
  2. Select “Student Settings” (outlined in green below) volunteer settings
  3. You will be redirected to the student’s Settings page

 

 

How do Parents/Guardians verify volunteer hours?

Q. Are Parents/Guardians required to create an account to verify volunteer hours?

A. No, parents/guardians are not required to create an account.

Students have an account where they can add and submit their volunteer hours and parents/guardians will receive an email in which they can accept or decline a student’s hours as well as leave a comment.

Q. How do Parents/Guardians verify volunteer hours?

  1.  Once a student has filled out and submitted their volunteer form, Parents/Guardians will receive an email to verify the hours.HR Volunteer Hours
  2. Click the Approve or decline these volunteer hours button to finalize the verification
  3. A new window will open to review the student’s submission. Leave a comment, and choose to Approve or Decline the submission.approval

Individual Student Hour Report

Individual Student Summary Reports

In order to run and print a report on an individual student:

  • Select a student (hover over name of student listed and click)
  • Click the Hours Report button to load a PDF report
  • Save or print a PDF summary report of hours

Teachers can also run and print off a report of individual activities:

  • Select a student (hover over name of student listed and click)
  • Select a specific activity or log by clicking on Edit
  • Click Download Hours Report

NOTE: Click here to review how to  download summary reports for all students.

How do I deactivate a student account?

In order to deactivate a student account (e.g. duplicate student):

  • Hover over your name and select Access from the drop-down menu
  • Use the search bar or filters on the Access page to locate a student
  • Under the Active column, select the green check mark beside a student’s name. This will turn the check mark into an “x”. The student account is now deactivated.

Individual Student Volunteer Summary

On your teacher’s Volunteer Dashboard, hover over and click on a student’s name in order to view an individual student dashboard. Here you will find a summary of an individual student’s hours and activities.

On each individual student page, teachers have the ability to:

  • View the progress bar and number of hours remaining for community involvement hour completion
  • View student Username (sign up source), Student ID and Grade appear
  • Access Student Settings
  • Download a summary report by selecting the Hours Report button
  • Add Hours on behalf of a student
  • Approve All or Unapprove All hours and activities on the page

For each activity, teachers have the ability to:

  • Edit hours and activities on behalf of a student
  • Save and Approve hours and activities
  • Reject hours and activities
  • Request Principal approval of hours
  • Add a Comment for each entry
  • Determine if hours have been verified by the organization and/or parent/guardian

Status Definitions

Each entry of hours and activities has a status. Status definitions can be located here.

Adding Hours for Students

A teacher can add hours on behalf of a student. Click here for more details.

Editing Student Settings

A teacher can update and edit student account settings (e.g. email address, parent information). Click here for more details.

 

Batch Approve Hours

Teachers can add hours for groups of students and batch approve all hours at the same time.

Get started by selecting the Add Batch button on the Volunteer Dashboard add-batch

Enter the following information:

  • Organization name
  • Name of Supervisor (person offering approval of hours)
  • Email address of supervisor
  • Phone number of supervisor
  • Description of Community Involvement (e.g. activity completed)
  • Skills Learned
  • Date(s) of activity
  • Enter the number of hours for each student. TIP: Use <Ctrl> F to find students.

Select Save and Approve  save-and-approve

Student Volunteer Hour Reports

Select the Reports button on the Volunteer Dashboard to view summary and detailed reports.

reports-button-hour-republic

Class Summary Report
This is a brief summary on your students’ progress including number of pending and verified hours (PDF and Excel format).

Detailed Report
This is a full report on your volunteer students’ progress, including hours, organization contact information, and details related to each activity (PDF and Excel format).

Report Filters

Select your preferred report filter(s), then open the report by selecting the Reports button. Filters include:

  • Last Name of student
  • Hours (e.g. under 40 hours)
  • Approved (Guidance approval)
  • Grade

Individual Student Summary / Hour Summary Report
Select a student (hover over name and click), then click the Hours Report button to print a PDF summary report for an individual student.

Teachers can also print off a report for individual activities by selecting the student > click on Edit > click Download Hours Report.

Can I approve student volunteer hours and activities?

Guidance can approve individual hour entries for a student, or all entries.

Select an individual student, then select the Approve All or Unapprove All buttons on a student’s Volunteer Dashboard. This approves all hours and activities listed on the page.

Or, approve individual entries by selecting the entry, then clicking Save and Approve.

A green check mark appears on a student’s dashboard when hours have been Guidance approved.

NOTE: Verified hours have been verified by the organization AND parent. For an overview of the different statuses (e.g. Draft, Pending, Verified, Declined), click here.