Author: Customer Support

Registering for Hour Republic via Google (Teachers)

Please note that teacher accounts undergo an internal verification process before access is provided. For quicker access, please email             info[at]charityrepublic.com and notify our team when you have registered for a teacher account.

#1. Click here to start the teacher registration process.

#2. Click the Sign up with Google button

Only use the email address assigned to you by your school district or institution. Do not use your personal email address unless told otherwise.

➡️ You might also see Google in the top-right of your screen (depending on how Chrome is configured). If so, click the Continue button. 

#3. Select your Google account.
If your email account does not automatically appear, then select Use another account

#4. Enter your school-assigned Email address (or confirm that it is accurate), and click Next

#5. Enter the password associated with your Google account, and click Next, then Confirm

#6. Select your School District or Institution as well as your School or Program, and click Next

➡️ If the email domain that you tried registering with does not match, then you will see a message like this:

#7. Complete the registration form and click Next

Password Tips
– Passwords require a length of at least 8 characters
– 8 character passwords require at least one special character
– Passwords with 9 or more characters don’t need any special characters, capitals or numbers
– We recommend creating a password that consists of 2 random words (or more) followed by a 3 character number. For example: march-candle-happy492

Congratulations and welcome to Hour Republic! 😀

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Already have an account?
If you registered for an Hour Republic account previously, then you will be redirected to the Sign In page. Please login, or reset your password if necessary.

CLASSES: Create a New Class / Add or Remove Students / Add a Date Range / Add a Sign Up Code

Classes are used by teachers to organize students into groups (e.g. Semester 1 co-op students).

The Signup Code is used to easily attach students to a Class. i.e. when students enter the provided Signup Code into their registration form, they automatically get added to the Class.

e.g. Class name: Semester 1, 2023-2024 [teacher name]
Signup Code: 2023sem1

Creating a Class

#1. To begin creating a new class, select your high school on the left tool bar 

#2. Click the Classes icon 

#3. Select the  in the top right corner to create a new class

#4. Enter a name for your Class, you choose! It’s your way of organizing students:
(e.g. Sem 2 2023-24, or Sem 2 Winter 2024)

#5. Add a date range to your class (e.g. from the first day of a semester to the last day of a semester).  The progress bar will reset to zero for returning students, simply hiding logs from previous semesters.

TIP: Students need to select the Class filter (e.g. Sem 2 2020-21) in the Hour section in order for the date range to take effect.
TIP: Beside Total Submissions in the Hour section, we indicate how many submissions are hidden when the Class filter is selected (e.g. 15 submissions hidden by filter).

#6. You will automatically be added as a teacher/coordinator table when you create a new class.

TIP: To remove a teacher from your class code, simply click the "-" symbol beside a teacher's name, and click 
TIP: To add another teacher/coordinator, click the symbol. Use the search bar, or filters to locate teachers/coordinators, then click the check box beside the teacher's/coordinator's name to add them to the class, then Done.

#7. Click  to create this new class

Signup Code

#8. This will cause the sign up code table to pop up and allow you to create sign up code for your class by clicking the  symbol.

NOTE: Providing this code to your class will automatically assign them to it when they register with the code.

#9.  Enter a sign up code or select the  button to have one created for you:

TIP: Keep your sign up code simple to avoid students from making typos!

#10. To finish, click

Congratulations! Your class is ready to go😀

Adding / Removing a Student from a Class

Students are automatically added to your Class when they register with the Sign Up Code you provided.
NOTE: Students must register an account before they can be added to a Class.

#1. To begin, select your high school on the left tool bar to access the main administrator section

#2. Click the Classes icon 

#3. From the table, click on the class that you would like to add or remove a student from.

#4. To add a student, click the symbol in the second table (with the Student column).
Search the list, or use the search bar, or use the filters to locate student(s). Select a student by clicking the check box beside the student’s name, and Done.

TIP: To remove a student from the class, click the "-" remove icon beside the student's name.

#5. To finish, click 

How do students create or access their forms and other learning plans?

Students have the ability to create and/or contribute to their learning plan or other forms such as WEAs, OYAP forms, etc.

The process for creating a form or plan is the same for students and teachers. The main difference being, students only see their own information whereas teachers have access to their entire class.

#1: Click on the Forms tab in Hour Republic to create a new form

#2: Select a form(s)
Select one or more forms that you wish to create by clicking the checkbox beside the form (e.g. check off Learning Plan, WEA and OYAP)

#3: Click the Create Forms button in the top right corner

NOTE: If your teacher has already created a learning plan or form for you, then please skip this step (Step #4)

#4: Begin filling out or editing the form

NOTE: 
If you don't have a semester or teacher selected at the top of your form, then you can set it by clicking the Edit button next to appropriate field. 

 

#5: Some forms will have the option to Add Course Details and/or Add Employer Details.

Click the Add button to view and select from a list of all the Ministry of Education courses. Click the Add button again to add multiple courses.

#6: Add the Employer information

There are 2 ways to add an employer. You can either search for an existing employer or add a new employer. Before adding a new employer, please ensure that you have searched for your employer first, in order to avoid duplicates.

Add an Existing Employer
The search bar is smart. If you type in a few letters, it will find a match. Once you have selected an employer, select the Contact and Student Position (i.e. Cashier).
Adding a New Employer
If you are unable to find an employer via a search, click the Add Employer button to create a new employer. You can follow this FAQ to add a new employer.

#7: Fill out the remainder of the form.

#8: Once the form is complete, you can either
– Save, Finish or Export PDF
– Print
– Sign electronically
#9: Email a request(s) for e-signatures

Students can e-sign forms directly from their accounts, or via email.

Students only have access to their own signature field and to send an e-signature to their parents (so that they can sign electronically that way).
rECENT FORMS

All new forms that you or your teacher create for you will appear under Recent Forms (right-side of screen). Click on the plan or form you just created to Edit, Copy, Export or Delete.

A Student is Missing When Creating Forms

If you are having trouble locating a student when creating a form, then please read below for possible reasons.

A) The student is being filtered out

Remember to check your filters! This is one of the most common reasons a student cannot be located when creating forms. It’s possible that students are being filtered out by one or more of the following filters:

The most common culprit is the Semester filter.

  • Students who were previously enrolled in co-op may still be associated with their previous semester.
  • The student may be associated with a different semester in the file that your IT department shares with us.
  • Our semester filter defaults to the current semester (i.e. around Feb 1st, the semester filter switches to Sem 2). There is a time period, close to semester change, where you may want to locate students for an upcoming semester. Students may be associated with the upcoming semester.

You can remove filters by clicking on them and setting them to All or by clicking on the x located inside the drop-down: 

TIP: You can update a student's semester by going to their profile and updating their Semester field:

B) Student data has not been shared with us yet

If the student is still not showing up after the filters have been cleared, this means that they probably are not in our database.

If the student has just joined your co-op/ class, it can take up to 24 hours for their data to become available in our system. It depends on when the data is captured by your IT department and when it is subsequently shared with us.

If 24 hours have passed and the student is not accessible when creating a form, then we recommend reaching out to our customer service team at info[@]charityrepublic.com. Please share the full name of the student and their OEN.

 

 

How do students generate a Student Workplace Preferences form?

Below are instructions for students on how to generate the Student Workplace Preferences form.

 Register for an Hour Republic account

Login to your UGCloud portal and click on the VLE (Brightspace) icon. 

From here, click on the Hour Republic icon (bottom-right) and register as a student 
– The OEN field is not required (optional)
– Your teacher may provide you with a signup code. If so, add that code to the Signup Code field.

Please only register once. After registering, when you click on the Hour Republic icon in the future, it automatically logs you in.

Search for Placement Opportunities

Click on the Opportunities section  in the left panel.
Here, you can view placement opportunities by Organization, Position, Location, and Sector.

Click on a specific placement to review any details associated with the placement – this includes the placement description, qualifications and contact information.

Create a Student Workplace Preferences form

*Reminder to only create one Student Workplace Preferences form.

#1: Click on the Forms tab in Hour Republic

#2: Select the Student Workplace Preferences Form by clicking the checkbox on the left-hand side, under the Recent Forms heading


#3: Click the Create Forms button in the top-right corner

#4: Begin filling out or editing your form

NOTE: 
If you don't have a semester or teacher selected at the top of your form, then you can set it by clicking the Edit button next to appropriate field. 
Note: There are 5 employer options listed (see example below for “Employer 1”). Select your Top 5 employers by completing the following fields for each:
– Rank
– Employer (i.e. Company name)
– Position (i.e. Job Title)
– Sector


#5: Once the form is complete, click Save or Finish
– Click Cancel if you do not want to save your form or any revisions
– Click Export to view your form in PDF format.

– You can download or print your form after it is exported: 

EDIT YOUR FORM

All new Student Workplace Preferences form(s) that you or your teacher create will appear under Recent Forms on the right-side of your screen. Click on the form that you just created to Edit.