Webinar Schedule

We host live webinars where we walk you through our software (from start to finish), and answer any questions you may have.

Placement Dashboard
Wednesdays @ 10:00am
Thursdays @ 1:00pm

Volunteer Dashboard
Thursdays @ 11:30am

Form & Learning Plan Generator
Wednesdays @ 12:30pm
*All times are in EST.

If you are interested in attending, then email us at info[at]charityrepublic.com with the time slot(s) that you are available. Then, we will happily share the webinar details with you.

(New Version 2020) Hour Republic FAQs Guide

Look no further than this guide to direct you to the FAQ you need

A. General
•    Getting Started Guide
•    How do Teachers/Coordinators sign-up?
•    How do I reset my password?
•    General Questions
•    Pre-placement Activities

B. Main Administrator Section
•    How do I create a new class? 
•    How do I create a sign up code? 
•    How do I add a new resource?
•    How do I add Bulk Achievements?
•    Adjusting the progress bar
•    Disable/hide certain sections and fields
•    How do I add or change my school’s logo
•    Student Types
•    How do I Create a PDF Version of Reports?

C. Employer/Organization
•    How do I add new Organizations/Employers?  
•    How do I add contacts to an Organization/Employer?  
•    How do I add a Volunteer or Placement opportunity?
•    How do Organizations Approve Hours?

D. Students
•   
How do students sign-up?
•    How do I add hours?
•    How do I print a report of my hours?
•    How do I manage my Student Dashboard?
•    Icon Guide
•    How do I Assign an Organization to a Student?
•    How do I see when students registered or logged in last?
•    How do I create a PDF Version of the Calendar?
•    How does a Student Add More than One Shift?
•    What if a Student has Two Employers/Supervisors?

E. Reflections/Journals
•    How do teachers add new Reflection/Journal topics? 
•    How do students submit a Reflection/Journal?
•    How do teachers mark Reflections/Journal topics?
•    How do students delete a Reflection/Journal?

F. Reports
•    How do I create a report? 

G. Calendar
•    Colour Coding in the Schedule
•    Navigating the Calendar

(New Version 2020) Student Types

Student types let you indicate whether a student is in a Co-op, SHSM, or Dual Credit program and can be useful when running reports. Follow this guide to learn how you can create and set student types.

Q. How do teachers/coordinators create new Student Types to be added to the drop-down?

Method A:

1. Locate the sidebar on the left panel, then click on the tab with your school’s name.

2. Select the tab on the left that says Student Type.

3. Once you’re on the Student Type page, click on the  button.

4. Type in the desired Student Type in the Student Type field.

5. Once you’ve typed it in, click .

Method B:

1. Locate the sidebar on the left panel, then click on the Students tab.

2. Click on any student’s name.

3. Once you’re on the student’s profile, click on the  icon.

4. Select the tab on the left that says Demographics.

5. Click on the text that says . This will take you to the Student Type page.

6. Select on the  button.

7. Type in the desired student type in the Student Type field.

8. Once you’ve typed it in, click .

TIP

If there is a student type you’d like to remove, select the  button next to it.

Q. How do I Change Student Types?

1. Go to the desired student’s profile.

2. Select the tab on the left that says Demographics.

3. Select the drop-down menu for the  field.

4. Choose the appropriate student type.

5. Once you’re finished, click .

(New Version 2020) How do I Create a PDF Version of Reports?

You can create a PDF version of reports by following these steps:

1. Click on the  tab on the left sidebar.

2. Select the desired report. Once you apply all the filters, click .

3. You will be taken to a web version of the report, right-click anywhere on the page to open up a menu. Select the Print… option.

4. Once you click Print… a pop up menu will appear. Set the Destination to Save as PDF.

4. Select the  button at the bottom of the page.

5. Save the file to a location on your device.

(New Version 2020) How do I Create a PDF Version of the Calendar?

You can create a PDF of your calendar by following these steps:

1. Click on the  tab on the left sidebar.

2. Right click anywhere on the calendar and a menu should pop up. Select the Print… option.

3. A pop-up menu will appear, set the Destination to Save as PDF.

4. Select the  button at the bottom of the page.

5. Save the file to a location on your device.

TIP:

You can change the format of the calendar by clicking on the  buttons to set it to a daily, weekly, or monthly calendar.

(New Version 2020) How does a Student Add More than One Shift?

If a student has multiple shifts in one day, here is how they can add those shifts to their weekly log:

1.While adding hours in a Weekly format, click on the  icon twice next to the desired day (e.g. Monday).

2. An additional shift should appear. You can keep adding more shifts by clicking the icon.

3. If you have accidentally added a shift, you can select the  icon next to the desired shift to remove it.

Note:

This guide only applies to the Weekly Hour Type

 

(New Version 2020) What if a Student has Two Employers/Supervisors?

If a student has multiple employers/supervisors, they can switch between them while recording their hours by following these steps:

1. Go to the  tab on the left sidebar.

2. Click on thebutton in the top right.

3. In the Organization field, start typing the name of the organization you are placed with and that organization’s name should pop up. Click on it.

Note:

If you have yet to add your organization, click on the  icon to add a new organization.

4. The Contact drop-down menu should now appear underneath the Organization field. This will allow you to choose between employers/supervisors.

5. If you need to add an employer/supervisor, click on the  next to the Contact drop-down menu and fill in all of the necessary information.

 

(New Version) Exporting summary and weekly reports of hours

How do students print one hour log?

In the Hours section, students can export one entry of their hours by clicking at the right side of the desired hours. Select Export to create a PDF summary of hours and print.

 

How do students print a summary of all of their hours?

In the Hours section, students can export a summary report of their hours by clicking the Export iconbelow their progress bar.

 

 

(New Version 2020) Pre-Placement Activities for Students

A. Career Interests

Students can specify their career interests by following these steps:

1. Click on the tab to Edit your Student Profile (left-panel) or click on beside the hour tracking icon under your student profile

2. Click on the tab called Career Interests (left-side of student profile)

3. You can scroll through the Career Interests page and click on items that interest you. These interests will appear at the top of the Career Interests section after you click on them.

4. If you have additional interests that are not listed, then you can type them into the Other Interests field and click enter.

5. Once you’ve added all your interests, click thebutton.

NOTE:

1. Teachers/Coordinators can run a report on student’s career interests by clicking on the Reports tab.

2. Once on the Reports page, scroll down until the Interests report is located.

3. Click the report, set up the filters, then select Generate Report.

A. Availability

Students can add the times that they are available and unavailable by following these steps:

1. Click on the tab to Edit your Student Profile.

2. Among the series of icons along the top, click on the Availabilityicon.

3. Select thein the top right corner.

4. Once on the Availability page, fill in the Date Range and specify whether you are available or unavailable during this time.

5. You can also click the Timeslots tab on the left to specify which times you’re available during the week.

6. Once finished, click the  button.

NOTE:

1. Teachers/Coordinators can run a report on student availability by clicking on the Reports tab.

2. Once on the Reports page, scroll down until the Availability report is located.

A. Employers

Students can add organizations following these steps:

1. Click on the Hours tab.

2. Selectin the top right corner.

3. Click the next to the Organization field or, search the Organization field (the employer may have already been added by a teacher/coordinator or previous student).

4. Fill in all the necessary fields for your employer.

5. Once you filled in the necessary information, click on  in the top right corner.

(New Version 2020) Disable/hide certain sections and fields

If there are specific fields or sections that you would like to disable or hide, then please follow the instructions below.

1. Click on the tab (left panel) with your school’s name

2. Select the tab on the left that says Access.

3.
This allows you to adjust whether you want users with Supervisor access to view students that are from other departments, schools, or under the supervision of another teacher/coordinator.

4.
This allows you to adjust whether users can view fields such as ‘date of birth’.

5.
Here you can adjust whether you would like to receive notifications regarding student scheduling.