Webinar Schedule

We host live webinars where we walk you through our software (from start to finish), and answer any questions you may have.

Placement Dashboard
Wednesdays @ 10:00am
Thursdays @ 1:00pm

Volunteer Dashboard
Thursdays @ 11:30am

Form & Learning Plan Generator
Wednesdays @ 12:30pm
*All times are in EST.

If you are interested in attending, then email us at info[at]charityrepublic.com with the time slot(s) that you are available. Then, we will happily share the webinar details with you.

(New Version 2020) Hour Republic FAQs Guide

Look no further than this guide to direct you to the FAQ you need

A. General
•    Getting Started Guide
•    How do Teachers/Coordinators sign-up?
•    How do I reset my password?
•    General Questions
•    Pre-placement Activities

B. Main Administrator Section
•    How do I create a new class? 
•    How do I create a sign up code? 
•    How do I add a new resource?
•    How do I add Bulk Achievements?
•    Adjusting the progress bar
•    Disable/hide certain sections and fields

C. Employer/Organization
•    How do I add new Organizations/Employers?  
•    How do I add contacts to an Organization/Employer?  
•    How do I add a Volunteer or Placement opportunity?
•    How do Organizations Approve Hours?

D. Students
How do students sign-up?
•    How do I add hours?
•    How do I print a report of my hours?
•    How do I manage my Student Dashboard?
•    Icon Guide
•    How do I Assign an Organization to a Student?
•    How do I see when students registered or logged in last?

E. Reflections/Journals
•    How do teachers add new Reflection/Journal topics? 
•    How do students submit a Reflection/Journal?
•    How do teachers mark Reflections/Journal topics?
•    How do students delete a Reflection/Journal?

F. Reports
•    How do I create a report? 

G. Calendar
•    Colour Coding in the Schedule
•    Navigating the Calendar

(New Version) Exporting summary and weekly reports of hours

How do students print one hour log?

In the Hours section, students can export one entry of their hours by clicking at the right side of the desired hours. Select Export to create a PDF summary of hours and print.


How do students print a summary of all of their hours?

In the Hours section, students can export a summary report of their hours by clicking the Export iconbelow their progress bar.



(New Version 2020) Pre-Placement Activities for Students

A. Career Interests

Students can specify their career interests by following these steps:

1. Click on the tab to Edit your Student Profile (left-panel) or click on beside the hour tracking icon under your student profile

2. Click on the tab called Career Interests (left-side of student profile)

3. You can scroll through the Career Interests page and click on items that interest you. These interests will appear at the top of the Career Interests section after you click on them.

4. If you have additional interests that are not listed, then you can type them into the Other Interests field and click enter.

5. Once you’ve added all your interests, click thebutton.


1. Teachers/Coordinators can run a report on student’s career interests by clicking on the Reports tab.

2. Once on the Reports page, scroll down until the Interests report is located.

3. Click the report, set up the filters, then select Generate Report.

A. Availability

Students can add the times that they are available and unavailable by following these steps:

1. Click on the tab to Edit your Student Profile.

2. Among the series of icons along the top, click on the Availabilityicon.

3. Select thein the top right corner.

4. Once on the Availability page, fill in the Date Range and specify whether you are available or unavailable during this time.

5. You can also click the Timeslots tab on the left to specify which times you’re available during the week.

6. Once finished, click the  button.


1. Teachers/Coordinators can run a report on student availability by clicking on the Reports tab.

2. Once on the Reports page, scroll down until the Availability report is located.

A. Employers

Students can add organizations following these steps:

1. Click on the Hours tab.

2. Selectin the top right corner.

3. Click the next to the Organization field or, search the Organization field (the employer may have already been added by a teacher/coordinator or previous student).

4. Fill in all the necessary fields for your employer.

5. Once you filled in the necessary information, click on  in the top right corner.

(New Version 2020) Disable/hide certain sections and fields

If there are specific fields or sections that you would like to disable or hide, then please follow the instructions below.

1. Click on the tab (left panel) with your school’s name

2. Select the tab on the left that says Access.

This allows you to adjust whether you want users with Supervisor access to view students that are from other departments, schools, or under the supervision of another teacher/coordinator.

This allows you to adjust whether users can view fields such as ‘date of birth’.

Here you can adjust whether you would like to receive notifications regarding student scheduling.

(New Version 2020) Adjusting the progress bar

Q. How do Teachers/Coordinators update the progress bar for all of their students?

1. Click on the tab (left panel) with your school’s name

2. Select the tab on the left that says Progress Bar

3. Once on the Progress Bar page, you can adjust the minimum hours needed for different hours type such as Volunteer, Placement / Co-op, and Extracurricular hours, by typing in the desired number.

4. Once you’re finished adjusting the minimum hours, please select 

Q. How do I Use the Progress Bar?

1. Progress bars for individual students can be viewed in the Hours section of their student profile.

Students can adjust their individual progress bar settings by clicking the gear icon below their progress bar.

3. The progress bar displays the total number of hours a student has including their Rejected, Verified, Pending and Draft hours. There are 5 colours used for the progress bar:

Red = Number of Rejected Hours

Dark Grey = Number of Draft Hours

Orange = Number of Pending Hours

Green = Number of Verified Hours

Light Gray = Number of Hours that have yet to be completed

3. You can also adjust which type of hours are being shown on the Progress Bar by clicking the All Hour Type filter and choosing the desire hour type.


(New Version) How can I view when my student registered or logged in last?

There are four places teachers can see data on student registration.

1. Click the high school icon  on the left tool bar, select  the ‘Sign Up Codes’ icon, select the code you would like to review. This will display a list of all the students who signed up using the code which includes their registration date and time.

2. Click  icon to view students Last Login on the Student Dashboard.

3. Click  icon, then the student profile, select the information icon, Under the General tab you will see the sign up date
4. Teachers can select the  icon, Click the Registered Students Report to see the date the student registered on Hour Republic.

How do I join a webinar?

If you would like to join one of our webinars and learn more about the webinar software we use, please follow these steps:

A. How do I sign up for a webinar?

1. Click here to view our webinar schedule.

2. To join a webinar, please email us and share the following details:
= The date and time that you are available
– The software that you would like a demo of:

Placement / Co-op Tracking
Form Developent (e.g. Work Education Agreements)
Volunteer Hour & Activity Tracking
Faith-Based Hour & Activity Tracking
Extracurricular Hour & Activity Tracking
Certification Tracking
Employer Database

NOTE: Our webinars are live and run for approximately 30 minutes. We answer all of your questions and help you get set up with Hour Republic.

B. In which format are the webinar details shared?

Once we have scheduled you for a webinar, you will receive an email prior to the webinar with of all of the relevant details. For example, the email will appear as follows:

Please join my meeting from your computer, tablet or smartphone.

You can also dial in using your phone.
Canada: +1 (647) 555-5555

Access Code: 123-123-123

New to GoToMeeting? Get the app now and be ready when your first meeting starts:

C. How do I join the webinar?

1. Click on the “Please join my meeting” link

2. When you click on the link, you will get the option to:
(i)  Click Join on the Web button to run the software in your current web-browser (does not require downloading GoToMeeting)
(ii)  Click Download the App (this step is not required)

3. Once you click one of these options, you will be taken to a page where you can turn your microphone and camera on or off by toggling the corresponding icon. You are not currently in the webinar so you can take your time setting this up.

4. Once you’re content with the settings (tips below), click the  button to join the webinar.


You can also change your username by clicking the  icon next to your name

If you’re not sure your microphone is working, you can click the  icon in the top right corner to open up the Settings.

Once you’re on the Settings page, you can test your microphone and the speakers by toggling the icons next to the appropriate field. You can also opt to call-in by clicking on the Phone tab.

Ready to leave the call? Click the Leave Meeting button at the bottom of your screen.


10. During the webinar, there will be a series of icons in the top right that you can access. The icons are as follows:

Lets you know how many people are in the meeting as well as their usernames.

If your microphone is turned off or if your audio is not working, then the Chat
feature is a great way for you to type any questions you have to the presenter.

If there are any issues with the sound quality of the presenter or your
microphone, then check the Settings to fix any audio problems.

Would you like to discuss your experience with GoToMeeting? Or perhaps change to Fullscreen mode? Have audio issues that can’t be fixed in the Settings? If any of these questions apply to you, then click on the Miscellaneous icon.


(New Version 2020) How do I Assign an Organization to a Student?

Option I – Students Tab

Students normally pick or add new organizations when they add hours for the first time. It’s normally easier that way and less work for teachers / coordinators. However, if you want to do the intial leg work, you can.

NOTE: Organizations added by students via the Hours section are automatically set to Pending. Teachers / Coordinators can update the status of organizations / employers to Active if they wish.

NOTE: Students do not have access to the Organizations / Employers section which houses the detailed database. However, students can search the database or add new organizations (name of organization, positions and contacts) via the Hour section.

1. Click on the Students tab (left panel).

2. Search and click on the desired student; this will automatically take you to their Hour page.

3. Click on in the top-right corner.

4. Type in the name of the organization (e.g. Food Bank) to search the database. Or, next to the Organization field, you will see a  icon. Click on it to assign and add a new organization to the student.

5. Fill in all the necessary information regarding the organization.

6. if you wish, continue to fill out the information for the hours such as Skills Learned and Description, then select one of several Save options.

Option II – Organizations / Employers Tab

You may want to pre-polulate the student employers before students add hours for the first time. If so, follow the intructions below.

1. Click on the Organizations/Employers tab (left panel)

2. Click the  in the top-right corner to create a new organization. Or, click on an exisitng organization to add or edit information.

3. Fill in all of the necessary information regarding the organization. Key sections to complete and support the student, include:

  • Contacts (First Name, Last Name, Email)
  • Position (the job title of the student)

4. Once you finish creating the new organization, click 

5. Now go to the Students tab, and complete the steps in Option 1 above.


(New Version 2020) How do I add Bulk Achievements?

Bulk Achievements are a fast and easy way to designate achievements (e.g. Safety Training, First Aid) to large groups of students. If you would like to learn how to do this, then please follow the following steps:

1. Locate the sidebar to the left panel, then click on the tab with your school’s name.

2. There are a series of icons at the top of this section, and at the far-right, you will find the Bulk Achievements icon. Click on the icon: .

4. Create a new bulk achievement by clicking onin the top-right corner.

5. This will take you to the General tab where you fill out information such as the Type, Completion Date, and a short Description of the achievement.

6. Indicate which students received the achievement by clicking the Students field at the bottom.

7. Check the box next to the name of students who received the achievement.

8. Once you’re finished selecting the students, click  at the bottom-right corner of the menu.

9. If you know who issued the achievement, click the Issuer tab (left-side). You can fill in information regarding the the Name and Contact Information of the issuer.

10. Have an image file or document to go along with the achievement? Click on the Attachment tab then select  to upload your file.

11. Once you’re finished setting up the bulk achievement, click in the top right corner.


If a group of students received an achievement and it’s already listed on the Bulk Achievement page, you can click on the desired achievement, check off the names of the new students then click . This keeps the Bulk Achievement page organized and free of duplicate achievements.

(New Version 2020) How do Organizations / Employers Approve Hours?

Organizations can approve or decline student hours via email as follows:

1. When a student submits their hours for approval, the organization will receive an email from Hour Republic:

2. Open the email then click on  to approve or decline the hours

3. You will be taken to a screen where you will have a chance to review the hours and submit a comment (optional)

4. Once you are finished reviewing the hours, you may select  or

5. A verification message will appear as follows:
Thank you. The status of these hours has been updated. Have a great day!


If the student has sent out hours for approval and the organization has not received the email, then here a couple of possible reasons why:

1. The email may have been sent to your Spam folder.

2. The student may have inputted the email address incorrectly; double check with the student to ensure the email address is accurate.

Here is a more detailed FAQ on a similar topic.