Creating a Form or Learning Plan in Hour Republic (New Version, Jan 2019)

#1: Click on the Forms link in Hour Republic to create a new form

#2: Click on the type of form you would like to create (e.g. Learning Plan)

#3: Complete the following 6 fields, and Save

  • Type in student name and select
  • Choose Course from drop-down
  • Type in employer name and select                                                                                      *If an employer, contact or position are missing, then click the + symbol to add any missing information to the employer database directly from the form.

  • Select Contact (this is the placement supervisor; if missing, click the + symbol)
  • Select Position (this is the job role of the student; if missing, click the + symbol)
  • Select semester (if different than default)

#4. All new forms will appear under Recent Forms. Click on the desired student’s form.

The following fields will be auto-selected based on selections for this student in previous steps (e.g. Form, Student, Employer, Position, Contact, Course).

WEA Form fields (auto-select)

Ensure all of the above fields are auto-selected before selecting the Auto Fill button (see screenshot above).

6. Click the Auto Fill button, Hour Republic button to auto-fill the form, then Save.

7. Click Save or Save and Export. The learning plan will export to PDF or HTML.  Note, if the learning plan does not export, please ensure that your pop-up blocker is turned off [see FAQ].

ADVANCED SEARCH & FILTERS

Access the following sections (bottom-right):
– All Employers
– All Students
– All Forms
– All Plans
– Reports
– Course Favourites

COPY a FORM

You can copy a student’s form or learning plan to use for another student. Simply press Copy > complete the 6 fields for the new student you wish to copy the information to > Save

How do I add contacts to an employer profile?

1. Select the Employers tab at the top of the screen

2. Either create a new employer (see here) or search and select an employer to view or edit their profile

3. Select the Contacts tab

Contacts Tab, Employer Profile

4. Click Add Contact to create a new contact or click on an existing contact to edit

5. Fill out contact information

NOTE: Only the First Name and Last Name fields are required field

6. Click Save

 

Tips for Searching Employers

Before adding a new employer, please ensure that you have searched the employer database first.

The search bar (below the map) is smart. If you type in a few letters, it will find a match. It is better to type in a few letters than the entire name of an employer just in case it is spelled differently.

If you type in “Tim”, then anything with “Tim” will come up. If you type in “Hor”, then all of the Tim Hortons stores will come up. But if you type in “Horton’s” into the search bar, our system will not recognize the apostrophe if the employer is not spelled that way.

For instance, we want to avoid this: “Community Living X County” spelled 3 different ways:

Community Living X County
Community Living- X
X County Association for Community Living

Other tips to consider:

Sometimes a company will have “and” in their name, or use “&” instead:
Tool & Mould, versus Tool and Mould

Sometimes a word is spelled incorrectly:
“Day care” versus “Daycare”

Sometimes there is an apostrophe, and sometimes not:
Gilligan’s Restaurant vs Gilligans Restaurant

Please keep this in mind when searching for employers and before adding a new one. We want to avoid adding duplicates to the system.

How do I add comments to forms, student profiles, and employer profiles?

Comments can be added to the Employer, Students, Forms, and PPLPs sections of Hour Republic. See below to find out how to add comments to each section.

Employers:

Comments can be added to employer profiles by completing the following steps:

  1. Click on the Employers tab at the top of the screen to access your Employers page
  2. Search for the employer by using the search bar or scrolling down to find their name
  3. Select the employer to access their profile
  4. Click on the Comments tab
  5. Type out your comment in the Comment box
  6. Click Save Comment

Students:

Comments can be added to student profiles by completing the following steps:

  1. Click on the Students tab at the top of the screen to access your Students page
  2. Search for the student by using the search bar or scrolling down to find their name
  3. Select the student to access their profile
  4. Click on the Comments tab
  5. Type out your comment in the Comment box
  6. Click Save Comment

Forms

Comments can be added to forms by completing the following steps:

  1. Click on the Forms tab at the top of the screen
  2. Select the form you want to add a comment to
  3. Scroll to the bottom and you will see an Comments dropdown menu
  4. Click Comments to open the menu
  5. Type out your comment in the Comment box
  6. Click Save Comment

PPLPs

Comments can be added to PPLPs by completing the following steps:

  1. Click on the PPLPs tab at the top of the screen
  2. Select the PPLP you want to add a comment to
  3. Scroll to the bottom and you will see an Comments dropdown menu
  4. Click Comments to open the menu
  5. Type out your comment in the Comment box
  6. Click Save Comment

How do I add attachments to forms, student profiles, and employer profiles?

Any file in any format (e.g. PDF, JPEG, Excel, Word) can be added to the Employer, Students, Forms, and PPLPs sections of Hour Republic. See below to find out how to add attachments in each section.

Employers:

Attachments can be added to employer profiles by completing the following steps:

  1. Click on the Employers tab at the top of the screen to access your Employers page
  2. Search for the employer by using the search bar or scrolling down to find their name
  3. Select the employer to access their profile
  4. Click on the Attachments tab
  5. Click “Browse…” and select the file you want to upload
  6. (Optional) Add a description of the attachment
  7. Click Save Attachment

Students:

Attachments can be added to student profiles by completing the following steps:

  1. Click on the Students tab at the top of the screen to access your Students page
  2. Search for the student by using the search bar or scrolling down to find their name
  3. Select the student to access their profile
  4. Click on the Attachments tab
  5. Click “Browse…” and select the file you want to upload
  6. (Optional) Add a description of the attachment
  7. Click Save Attachment

Forms

Attachments (e.g. signed copies of the WEA) can be added to forms by completing the following steps:

  1. Click on the Forms tab at the top of the screen
  2. Select the form you want to add an attachment to
  3. Scroll to the bottom and you will see an Attachments dropdown menu
  4. Click Attachments to open the menu
  5. Click “Browse…” and select the file you want to upload
  6. (Optional) Add a description of the attachment
  7. Click Save Attachment

PPLPs

Attachments (e.g. signed copies of the WEA) can be added to PPLPs by completing the following steps:

  1. Click on the PPLPs tab at the top of the screen
  2. Select the PPLP you want to add an attachment to
  3. Scroll to the bottom and you will see an Attachments dropdown menu
  4. Click Attachments to open the menu
  5. Click “Browse…” and select the file you want to upload
  6. (Optional) Add a description of the attachment
  7. Click Save Attachment

Why am I unable to export my form?

If your form does not open when you attempt to Save and Export, it is likely due to your browser preventing pop-ups from opening (pop-up blocker). The exact steps for enabling pop-ups vary slightly by internet browser but are generally similar. Below we’ve included the steps for enabling pop-ups in Internet Explorer, Google Chrome, and Firefox.

If you use Chrome chrome:

pop

  1. Click the Pop-ups Blocked button in the address bar when a pop-up (in this case your form) is blocked
  2.  Select “Always allow pop-ups…”
    • Note: Ensure you are allowing pop-ups for Hour Republic by seeing if the link matches the website
  3. Select Done
  4. Your forms should now appear when you Save and Export them

If you use Internet Explorer internet-explorer-10-for-windows-7-16-535x535:

ie

  1. Click “Options for this site”
    • Note: This bar will appear at the bottom of your screen when Internet Explorer blocks a pop-up
  2. Select “More Settings” to open Internet Explorer’s pop-up settings menu (shown below)ie 2.2
  3. Under “Address of website to allow” you can type in or copy and paste the Hour Republic web address
  4. Click Add to add Hour Republic to the list of websites that Internet Explorer will not block pop-ups on
  5. The Hour Republic web address will then appear in the “Allowed sites” box
  6. Click Close
  7. Your forms should now appear when you Save and Export them

If you use Firefox firefox-256.e2c1fc556816:

ff pop

  1. Click the Pop-ups Blocked button in the address bar when a pop-up (in this case your form) is blocked
  2.  Select “Allow pop-ups for…”
    • Note: Ensure you are allowing pop-ups for Hour Republic by seeing if the link matches the website
  3. Your forms should now appear when you Save and Export them

 

How do I reuse courses from past semesters?

There are two main methods for reusing courses from past semesters.

The first method is through updating the teacher and semester of the course each semester:

  1. Click Courses in the top right
  2. Search for and select the course you which to edit
  3. Change the Teacher and Semester dropdown menus to reflect the current semester
  4. Click Save
  5. Once you are ready to add students to the course, select Students from the top of the screen
  6. Search for and select the student who you wish to add to the course
  7. Select the Courses tab from the student’s profile
  8. Click Create+ to add the course
  9. Select the course from the Course dropdown menu
  10. Ensure the Teacher and Semester dropdown menus say “Same as course.” This will match the teacher and semester of the student’s course to that of the original course.
  11. Click Save

The second method for reusing past courses is by changing the teacher and semester for the course in the student’s profile:

  1. Select Students from the top of the screen
  2. Search for and select the student who you wish to add to the course
  3. Select the Courses tab from the student’s profile
  4. Click Create+ to add the course
  5. Select the course from the Course dropdown menu
  6. Change the Teacher and Semester dropdown menus to the relevant teacher and semester
  7. Click Save

If you plan to reuse a course many times, the second method will be easier if you leave the Teacher and Semester fields blank when creating/editing the original course in the Courses dashboard (accessed by clicking Courses in the top right).

How do I add expectations to learning plans?

Select the student learning plan and scroll to the bottom of the learning plan.

1. Click the choose expecations button                                                                         (under Course Expectations or Employer Expectations)
Course Expectations

2. From the pop-up menu, select the relevant tab (e.g. Curriculum) and “Choose” from the drop-down:

(i) Course Expectations
– Curriculum
– Course Favourites

Course Expectations, tabs

(ii) Employer Expectations
– Occupations (NOC)
– Positions

3. Select the relevant expectation(s) by clicking on the expectation (e.g. A1.2 in the screenshot below)

drama

 

When you click on an expectation, it will be included in the learning plan and a check mark will appear under the Selected column to indicate this (outlined in green above).

Once you are done selecting expectations, click anywhere outside of the pop-up box to return to the learning plan creation page where you will see the expectation included.

4. Save the learning plan or Save and Export

RELATED QUESTIONS

What if my expectation is not listed?

(i) You an insert your own expectation by clicking  Insert Expectation button

(ii) You can add employer expectations under an employer’s profile                       (Employers section > Search and select employer > Positions tab > Expectations field)

How do I create custom course expectations that I can add to my learning plans?

Teachers can create new courses and add frequently used expectations to make plan generation faster.

1. Select Courses in the top right to access the Course Favourites section

2. Click Add Course and fill out the course Code and Name

3. Under the Expectations field, add your frequently used expectations

4. Save

NOTE: Press the “Enter” key to start each expectation on a new line so the system will recognize each expectation separately

NOTE: These expectations can be located under the Course Favourites tab in the pop-up menu that appears when you click choose expecations

 

 

What is the difference between Related and Co-op courses?

“Co-op” and “Related” are course types.

A “Co-op” course is the course that connects a teacher to a student. This designation also allows multiple teachers to share students if necessary.

A “Related” course is the course that a student is assigned to for their program.

To label a course as Related or Co-op, you:

  1. Click the Students tab at the top of the screen
  2. Use the search bar or scroll down to find the name of the student you are trying to locate
  3. Select the student’s name to access their profile
  4. Select the Courses tab
  5. Select the course from the drop-down
  6. Select Co-op or Related from the Kind drop-down menu
  7. Click Save