How do I add Hour Republic to my phone’s home screen?

If you would like to be able to quickly access Hour Republic from your phone’s home screen, then please follow these steps:

IOS

1. Click on the Safari app

2. Go to Hour Republic’s website

3. Locate and click on the  icon at the bottom of the screen.

4. Select the option to Add to Home Screen.

5. Enter the name of the shortcut (e.g. HR) then click Add. Now you should be able to access Hour Republic from your home screen

Android

1. Click on the Google Chrome app

2. Go to Hour Republic’s website

3. Click on the  icon in the top right corner.

4. Select the Add to Home Screen option

5. Enter the name of the shortcut (e.g. HR) then click Add. Now you should be able to access Hour Republic from your home screen

 

How do I Track Overnight Shifts?

If you work overnight shifts and have any questions about how to set up the shifts in Hour Republic, then is FAQ is for you:
1. Go to your  section
2. Click on in the top right corner
3. Fill in the necessary information such as employer/organization, skills learned, and the description
4. Now, scroll down the list of weekdays and click on the  icon next to the first day of your overnight shift
5. Set the start time for your shift to whenever you started your shift and the end time to 11:59 pm
6. Next, add a shift to the day after the first shift. Set the start time for the shift to 12 am and the end time to the end of your shift.
7. Fill in the rest of the information then either click  or 
TIP
If you have any questions about adding more than one shift, please see this FAQ

How Do Students Add Placement/Co-op Hours?

  1. Students can start to add hours by selecting the  icon on the left toolbar
  2. To begin, select the button in the top right corner of the page
  3. Students have the option to Label their hours (e.g. Week 1)
  4. Change the Category to Placement/Co-op under the Category type, then the hours will automatically change the Hour Type to a weekly block
  5. Next, add your Organization/Employer. Click the icon to add your employer’s information.
  6. Please fill out the Organization Name, Supervisor Name, Email, Phone Number, and their Position (e.g. Cashier)
  7. Under Skills Learned, you must add at least one new skill that you learned during your placement each week (e.g. Customer Service, Oral Communication)
  8. Please add a Description of what you did during your work hours (i.e. I learned how to use the cash register, I worked on filing papers)
  9. The week will automatically begin on the Monday of the current week and each day  will be listed for you to begin adding shifts
  10. To add a new shift, simply click the + symbol beside the days you worked
  11. The hours will automatically be set to Placement (Unpaid), however, you can also track Placement (Paid), In-School/Integration, Pre-Placement, and Dual Credit hours
    – If you take a Lunch/Break this will deduct minutes from the overall hours
    -If you were Absent or Late, please select the boxes to mark your attendance
  1. You can also add two shifts for one day by selecting the + symbol twice
  2. Once you have added and reviewed your hours for the week, you can select either  button to Save the hours as a draft, or Save and Submit to send to your Employer.
  • When clicking, the hours are submitted to the placement supervisor and become “Pending” hours
Tips
  • When students select “Placement” for the first time from the drop-down menu while adding hours, Placement becomes their new default hour type.

 

How do students copy a log?

Students can create a copy of their hours by clicking  at the right side of the desired hours:

This will allow students to select Copy which creates an identical Draft of the hours.

If students have consistent hours each week (e.g. 9:00am to 12:00pm), then they  can add hours and save those hours as a template. They can leave the template in Draft status and copy that template each week.

How do Students Create an Achievement?

Students can create an achievement by following these steps:

1. Click on the Profile tab on the left side of the screen.

2. Next, select the  icon located at the center of the screen.

3. Click on the icon at the top right of the screen to add a new achievement.

4. Fill in all the necessary fields for the achievement. You can fill in additional fields such as the issuer and add an attachment by selecting the appropriate tab on the sidebar.

5. Once you have filled in all the information, click .

TIPS

1. You can delete unwanted achievements by clicking on them while on the Achievement page then selecting the  button.

2. Teachers/coordinators can add achievements in bulk. For more information regarding this feature, please click here

How does a Student Add More than One Shift?

If a student has multiple shifts in one day, here is how they can add those shifts to their weekly log:

1.While adding hours in a Weekly format, click on the  icon twice next to the desired day (e.g. Monday).

2. An additional shift should appear. You can keep adding more shifts by clicking the icon.

3. If you have accidentally added a shift, you can select the  icon next to the desired shift to remove it.

Note:

This guide only applies to the Weekly Hour Type

 

What if a Student has Two Employers/Supervisors?

If a student has multiple employers/supervisors, they can switch between them while recording their hours by following these steps:

1. Go to the  tab on the left sidebar.

2. Click on thebutton in the top right.

3. In the Organization field, start typing the name of the organization you are placed with and that organization’s name should pop up. Click on it.

Note:

If you have yet to add your organization, click on the  icon to add a new organization.

4. The Contact drop-down menu should now appear underneath the Organization field. This will allow you to choose between employers/supervisors.

5. If you need to add an employer/supervisor, click on the  next to the Contact drop-down menu and fill in all of the necessary information.

 

Exporting summary and weekly reports of hours

How do students print one hour log?

In the Hours section, students can export one entry of their hours by clicking at the right side of the desired hours. Select Export to create a PDF summary of hours and print.

 

How do students print a summary of all of their hours?

In the Hours section, students can export a summary report of their hours by clicking the Export iconbelow their progress bar.

 

 

Pre-Placement Activities for Students

A. Career Interests

Students can specify their career interests by following these steps:

1. Click on the tab to Edit your Student Profile (left-panel) or click on beside the hour tracking icon under your student profile

2. Click on the tab called Career Interests (left-side of student profile)

3. You can scroll through the Career Interests page and click on items that interest you. These interests will appear at the top of the Career Interests section after you click on them.

4. If you have additional interests that are not listed, then you can type them into the Other Interests field and click enter.

5. Once you’ve added all your interests, click thebutton.

NOTE:

1. Teachers/Coordinators can run a report on student’s career interests by clicking on the Reports tab.

2. Once on the Reports page, scroll down until the Interests report is located.

3. Click the report, set up the filters, then select Generate Report.

A. Availability

Students can add the times that they are available and unavailable by following these steps:

1. Click on the tab to Edit your Student Profile.

2. Among the series of icons along the top, click on the Availabilityicon.

3. Select thein the top right corner.

4. Once on the Availability page, fill in the Date Range and specify whether you are available or unavailable during this time.

5. You can also click the Timeslots tab on the left to specify which times you’re available during the week.

6. Once finished, click the  button.

NOTE:

1. Teachers/Coordinators can run a report on student availability by clicking on the Reports tab.

2. Once on the Reports page, scroll down until the Availability report is located.

A. Employers

Students can add organizations following these steps:

1. Click on the Hours tab.

2. Selectin the top right corner.

3. Click the next to the Organization field or, search the Organization field (the employer may have already been added by a teacher/coordinator or previous student).

4. Fill in all the necessary fields for your employer.

5. Once you filled in the necessary information, click on  in the top right corner.

How do Organizations / Employers Approve Hours?

Organizations/Employers can approve or decline student hours via email by following these simple steps:

#1. Organizations/Employers will receive an email message regarding student hours

#2. Click the   button in the email

#3. Review the information the student shared, and click  or 

That’s all! You’re done 🙂

For more information regarding the process, please see details below:

1. When a student submits their hours for approval, the organization will receive an email from Hour Republic.

  • The email comes from Hour Republic (noreply@charityrepublic.com)
  • The subject of the email is: Please verify hours for [name of student]
  • Placement (co-op) hours are submitted weekly

2. Open the email, scroll to the bottom, then click on  to approve or decline the hours

3. You will be taken to a screen where you will have a chance to review the hours and submit a comment (optional)

4. Once you are finished reviewing the hours, you may select  or

5. A verification message will appear as follows:
Thank you. The status of these hours has been updated. Have a great day!

TIPS

If the student has sent out hours for approval and the organization has not received the email, then here a couple of possible reasons why:

1. The email may have been sent to your Spam folder.

2. The student may have inputted the email address incorrectly; double check with the student to ensure the email address is accurate.

Why isn’t an organization receiving my email for the verification of hours?

Here is a more detailed FAQ on a similar topic.

How do I send a message to an individual, group, or a class?

How to Message a Class

1. To begin, select the icon in the top right corner

2. Select the icon in the top right corner

3. Next, choose who you would like to message using the Recipients drop down

4. A pop up box will appear with a list of individuals at your school, at the top will be a series of filters, set all the filters to All, except the Class filter, set it to your class

NOTE:

  • if you do not have a class set up, please see this FAQ
  • You can also combine filters, for example, you can set all filters to All, except the Status filter and Class filter, set Status to active and the Class filter to your class and send a message at all active members in your class.

5. Once your class pops up, click the check box next to the Student column to select all of your students

6. Click 

7. Once the recipients have been chosen, fill out the subject, message, and if you would like, attach a file (Excel, image, PDF, etc.).

8. When you’re done, click 

9. Your class will receive an email notification regarding the message you just sent

NOTE: Please request your class to check their spam/junk folder if they cannot find the email just in case they have spam filters set up

How to Message an Individual/Group

1. To begin, select the icon in the top right corner

2. Select the icon in the top right corner

3. Next, choose who you would like to message using the Recipients drop down

4. A pop up box will appear with a list of individuals at your school, type in the first name OR last name of an individual you would like to send a message to

NOTE: If the individual does not show up, make sure all the filters are set to All

5. Click the checkbox next to their name then click 

6. Repeat Steps 4-5 until you have chosen everybody in the group

7. Once the recipient has been chosen, fill out the subject, message, and if you would like, attach a file (Excel, image, PDF, etc.).

8. Once you’re done, click 

9. The group will receive an email notification regarding the message you just sent

NOTE: If the individuals in the group do not receive the email, please request they check their spam/junk folder just in case they have spam filters set up