When logged in, you will notice the account holder’s name in the left panel.
#1. Click on the gear icon
#2. Select the Contacts tab & enter your telephone details:
– Select Phone from the drop-down
– Add a Label (e.g. School phone)
– Add your telephone number
Classes are used by teachers to organize students into groups (e.g. Semester 1 co-op students).
The Signup Code is used to easily attach students to a Class. i.e. when students enter the provided Signup Code into their registration form, they automatically get added to the Class.
e.g. Class name: Semester 1, 2023-2024 [teacher name]
Signup Code: 2023sem1
#1. To begin creating a new class, select your high school on the left tool bar 
#2. Click the Classes icon 
#3. Select the 
in the top right corner to create a new class
#4. Enter a name for your Class, you choose! It’s your way of organizing students:
(e.g. Sem 2 2023-24, or Sem 2 Winter 2024)
#5. Add a date range to your class (e.g. from the first day of a semester to the last day of a semester). The progress bar will reset to zero for returning students, simply hiding logs from previous semesters.
TIP: Students need to select the Class filter (e.g. Sem 2 2020-21) in the Hour section in order for the date range to take effect.
TIP: Beside Total Submissions in the Hour section, we indicate how many submissions are hidden when the Class filter is selected (e.g. 15 submissions hidden by filter).
#6. You will automatically be added as a teacher/coordinator table when you create a new class.
TIP: To remove a teacher from your class code, simply click the "-" symbol beside a teacher's name, and click
TIP: To add another teacher/coordinator, click the
#7. Click 
to create this new class
#8. This will cause the sign up code table to pop up and allow you to create sign up code for your class by clicking the symbol.
NOTE: Providing this code to your class will automatically assign them to it when they register with the code.
#9. Enter a sign up code or select the 
button to have one created for you:
TIP: Keep your sign up code simple to avoid students from making typos!
#10. To finish, click
Congratulations! Your class is ready to go😀
Students are automatically added to your Class when they register with the Sign Up Code you provided.
NOTE: Students must register an account before they can be added to a Class.
#1. To begin, select your high school on the left tool bar to access the main administrator section
#2. Click the Classes icon
#3. From the table, click on the class that you would like to add or remove a student from.
#4. To add a student, click the symbol in the second table (with the Student column).
Search the list, or use the search bar, or use the filters to locate student(s). Select a student by clicking the check box beside the student’s name, and Done.
TIP: To remove a student from the class, click the "-" remove icon beside the student's name.
#5. To finish, click
If you are having trouble locating a student, then below are some possible reasons:
You can check if a student has registered by following these steps:
tab
icon found at the right corner of the table
to save any changes1. Click on the tab
2. Set the Status filter to All Statuses
3. Type the name of the desired student into the search bar
4. If the student’s name pops up, click on it and this will take you to their hour dashboard
5. Once you are on their dashboard, click the
icon found around the centre of the screen. This will take you to the student’s General tab
6. Scroll down until you find the Status field and set it to Active
7. Make sure to click to save any changes
If you your student is linked to the incorrect school, then please email us at info@charityrepublic.com. Within your email please include:
1. The student’s name
2. The school you would like us to transfer the student to
By default, Hour Republic comes with several achievement types including: Parent/Guardian Consent Forms, Background Checks, WHMIS, and WEA Forms. However, if you would like to add more achievement types, there are 2 ways that teachers/coordinators can do this:
1. Locate the sidebar on the left panel, then click on the tab with your school’s name (this is the Admin section).
2. Select the tab on the left that says Achievements.
3. Once you’re in the Achievements section, click on the 
button.
4. Type in the desired achievement in the Achievement field (e.g. WHMIS).
5. Once you’ve typed it in, click .
1. Locate the sidebar on the left panel, then click on the Students tab.
2. Click on any student.
3. Next, select the 
icon located at the center of the screen.
4. Select thein the top right corner.
5. Click on the text that says 
. This will take you to the Achievements page.
6. click on the button.
7. Type in the desired achievement in the Achievement field.
8. Once you’ve typed it in, click .
1. If there is an achievement you’d like to remove, select the 
button next to it.
2. For more information on how teachers/coordinators and students can create achievements, please click here
Student types let you indicate whether a student is in a Co-op, SHSM, or Dual Credit program and can be useful when running reports. Follow this guide to learn how you can create and set student types.
1. Locate the sidebar on the left panel, then click on the tab with your school’s name.
2. Select the tab on the left that says Student Type.
3. Once you’re on the Student Type page, click on the 
button.
4. Type in the desired Student Type in the Student Type field.
5. Once you’ve typed it in, click .
1. Locate the sidebar on the left panel, then click on the Students tab.
2. Click on any student’s name.
3. Once you’re on the student’s profile, click on the 
icon.
4. Select the tab on the left that says Demographics.
5. Click on the text that says 
. This will take you to the Student Type page.
6. Select on the button.
7. Type in the desired student type in the Student Type field.
8. Once you’ve typed it in, click .
If there is a student type you’d like to remove, select the button next to it.
1. Go to the desired student’s profile.
2. Select the tab on the left that says Demographics.
3. Select the drop-down menu for the field.
4. Choose the appropriate student type.
5. Once you’re finished, click .
1. Locate the sidebar on the left panel, then click on the tab with your school’s name.
2. Select the tab on the left that says Logo.
3. Once you’re on the Logo page, click on 
.
4. Choose the .PNG, .JPEG, or .JPG file of your choice to use as your logo.
5. Once you’ve chosen your desired logo, click .
If there are specific fields or sections that you would like to disable or hide, then please follow the instructions below.
1. Click on the tab (left panel) with your school’s name
2. Select the tab on the left that says Access.
3. 
This allows you to adjust whether you want users with Supervisor access to view students that are from other departments, schools, or under the supervision of another teacher/coordinator.
4. 
This allows you to adjust whether users can view fields such as ‘date of birth’.
5. 
Here you can adjust whether you would like to receive notifications regarding student scheduling.
1. Click on the tab
2. Locate and click on the student that you would like to adjust progress bar hours for – this will take you directly to the student’s Hour section.
3. Click on the gear 
icon under the progress bar (right-side of the page)
4. Now you can adjust the progress bar hours for each Hour Type such as Placement/Co-op and Volunteer hours
5. Click to save any changes
NOTE:
You can set the progress bar hours for your school. This gets triggered for new student registrations but does not overwrite the progress bar settings for students who have already registered.
1. Click on the tab (left panel) with your school’s name
2. Select the tab on the left that says Progress Bar
3. Once on the Progress Bar page, you can adjust the minimum hours needed for different hour types such as Volunteer, Placement / Co-op, and Extracurricular hours, by typing in the desired number.
4. Once you’re finished adjusting the minimum hours, click
1. Progress bars for individual students can be viewed in the Hours section of the student profile.
Students can adjust their individual progress bar settings by clicking the gear icon below their progress bar.
2. The progress bar displays the total number of hours a student has including their Rejected, Verified, Pending and Draft hours. There are 5 colours used for the progress bar:
Red = Number of Rejected Hours
Dark Grey = Number of Draft Hours
Orange = Number of Pending Hours
Green = Number of Verified Hours
Light Gray = Number of Hours that have yet to be completed
Bulk Achievements are a fast and easy way to designate achievements (e.g. Safety Training, First Aid) to large groups of students. If you would like to learn how to do this, then please follow the following steps:
1. Locate the sidebar to the left panel, then click on the tab with your school’s name.
2. There are a series of icons at the top of this section, and at the far-right, you will find the Bulk Achievements icon. Click on the icon:
.
4. Create a new bulk achievement by clicking onin the top-right corner.
5. This will take you to the General tab where you fill out information such as the Type, Completion Date, and a short Description of the achievement.
6. Indicate which students received the achievement by clicking the Students field at the bottom.
7. Check the box next to the name of students who received the achievement.
8. Once you’re finished selecting the students, click at the bottom-right corner of the menu.
9. If you know who issued the achievement, click the Issuer tab (left-side). You can fill in information regarding the the Name and Contact Information of the issuer.
10. Have an image file or document to go along with the achievement? Click on the Attachment tab then select 
to upload your file.
11. Once you’re finished setting up the bulk achievement, click 
in the top right corner.
If a group of students received an achievement and it’s already listed on the Bulk Achievement page, you can click on the desired achievement, check off the names of the new students then click . This keeps the Bulk Achievement page organized and free of duplicate achievements.
Teachers/Coordinators can add resources (e.g. background information, program requirements, etc.) that will appear for each student.
1. To add a resource, select your high school on the left tool bar 
2. Click this icon 
to access Resources
3. Select the to add a new resource
4. Add a photo, PDF or document (e.g. .doc) as an attachment or link to video or website
5. Add a label (e.g. Student Training Video, Safetly Checklist, etc.)
6. Choose to add a Description of what the file is, or instructions for the student
7. To finish, Click Save
