How do I add contacts to an Organization/Employer?

1. To add a new contact to an Organization/Employer, click the  button on the left toolbar

2. Click on the desired Organization/Employer’s name such as Canadian Tire, Best Buy, etc.

3. Select the Contacts button in the left toolbar under the icon

4. Click the button to add new supervisors to an Organization/Employer

5. A drop down will appear and you can begin to fill out all of the contact information

6. Once you have filled out the fields, click to finish creating the contact

How do I add new Organizations/Employers?


When adding a new Organization/Employer to Hour Republic, it is important that you fill in the following information. This information will show up for students when they track hours.

1. Organization/Employer name (eg. Best Buy, Walmart)
2. Contact name (i.e. Name of supervisor; make sure to include their email address)
3. Position name (i.e. the position of the student at placement such as Cashier or Kitchen Assistant)


1. To add a new Organization/Employer, click the  button on the left toolbar

2. Select theicon in the top right corner


1. Fill out the general fields including: Organization/Employer, sector, a description, website link, and School Board/Institution

2. Choose to add a start and end date the Organization/Employer is available


1. Click the logo tab to add an image for the Organization/Employer


1. Select the Address tab and fill out the following fields to generate a location

2. Once you have filled out the address, it will mark the location on a map

3. You can click ‘Remove Address’ to detach the location from the organization/employer or select ‘Add Address’ to create a new one


1. Click the Contacts tab to add new supervisors to an Organization/Employer

2. Along the top of the Organization/Employer page you will find 3 icons
– Use this icon to add notes private/shared notes
–   Add attachments such as PDF, pictures, word documents
–   Create new positions by clicking the icon


1. On the Positions page, click theicon to create a new position, or select  to generate a pre-existing position

2. Fill out the following fields to create a position

  • General
    – Position Name
    – Type (Placement or Volunteer)
    – Date Range
    – Contact person
    – Address
    – Description (i.e Tasks and Activities)
    – Publication Dates
    – Mark the opportunity Published to keep private, or Published for all students to view
  • Expectations
  • Goal & Benefits
  • Qualifications & Training
  • Scheduling
    – Add the time commitment
    – Duration (i.e. September-February or 3 months)
    – Daily timeslots for the position
  • Demographics (Age, Gender, etc..)
  • Required Skills
  • Developed Skills (Which skills are developed in this opportunity?)
  • Once all the skills are filled out, click  to see how students view the position/opportunity

How do I clear my cache in Chrome, Firefox and Microsoft Edge?

To speed things up and conserve communications bandwidth, browsers (e.g. Chrome, Firefox) attempt to keep local copies of pages, images, and other content you’ve visited, so that it does not need to be downloaded again later. Occasionally this caching scheme goes awry (e.g. the browser insists on showing out-of-date content) making it necessary to bypass the cache and force your browser to re-download a web page’s complete, up-to-date content.

In Chrome

On your keyboard, press the Ctrl button and F5 key at the same time


  1. On your computer, open Chrome.
  2. At the top right, click More More.
  3. Click More tools and then Clear browsing data.
  4. At the top, choose a time range. To delete everything, select All time.
  5. Next to “Cached images and files,” check the box.
  6. Click Clear data.
  7. Close Chrome completely (all tabs), and re-open Chrome again to notice the effects of clearing your cache.

NOTE: There is no need to check off the Cookies and Browsing History boxes when clearing our cache. That could remove saved content and passwords from your computer.

Reference: Google Account Help; Wikipedia

In Firefox

1. On your computer, open Firefox

2. Click on the  icon in the top right corner

3. Next, Select the Privacy & Security settings on the left side of the screen

4. Scroll down until you find the Cookies and Site Data then click on Clear Data

5. A menu will pop up with 2 options, make sure to uncheck the Cookies and Site Data option or else your saved login information will be deleted.

6. Select  then exit your settings, any changes you make are automatically saved

Reference: Support Mozilla

In Microsoft Edge

1. On your computer, open Microsoft Edge

2. Click on the  icon in the top right corner

3. Next, Select the Privacy, search, and services settings on the left side of the screen

4. Under Clear browsing data, select the  button

5. Set the Time Range to the desired setting

6. A pop-up menu will appear, uncheck Browsing history, Download history, and Cookies and other site data. Make sure Cached images and files is checked.

7. Click on the  button then exit your settings

Reference: Lifewire

How do students create or access their learning plan, and other forms?

Students have the ability to create and/or contribute to their learning plan or other forms such as WEAs, OYAP forms, etc.

The process for creating a form or plan is the same for students and teachers. The main difference being, students only see their own information whereas teachers have access to their entire class.

#1: Click on the Forms tab in Hour Republic to create a new form

#2: Select a form(s)
Select one or more forms that you wish to create by clicking the checkbox beside the form (e.g. check off Learning Plan, WEA and OYAP)

#3: Click the Create Forms button in the top right corner

If you don't have a semester or teacher associated with your account, you can set it by clicking the Edit button next to appropriate field. 

#4: Select your name, then click Next.

- If your name does not appear, then clear the Semester filter.
- ***If your teacher has already created a learning plan or form for you, then please skip this step (Step #4)
- If your teacher has already entered your course, employer, etc. for previous forms (e.g. WEA), then this information will automatically appear.
#5: Begin filling out or editing the form


#6: Some forms will have the option to Add Course Details and/or Add Employer Details.

Click the Add button to view and select from a list of all the Ministry of Education courses. Click the Add button again to add multiple courses.

#7: Add the Employer information

There are 2 ways to add an employer. You can either search for an existing employer or add a new employer. Before adding a new employer, please ensure that you have searched for your employer first, in order to avoid duplicates.

Add an Existing Employer
The search bar is smart. If you type in a few letters, it will find a match. Once you have selected an employer, select the Contact and Student Position (i.e. Cashier).
Adding a New Employer
If you are unable to find an employer via a search, click the Add Employer button to create a new employer. You can follow this FAQ to add a new employer.

#8: Fill out the remainder of the form.

#9: Once the form is complete, you can either
– Save, Finish or Export PDF
– Print
– Sign electronically
– Email a request(s) for e-signatures

All new forms that you or your teacher create for you will appear under Recent Forms (right-side of screen). Click on the plan or form you just created to Edit, Copy, Export or Delete.