If a student has multiple shifts in one day, here is how they can add those shifts to their weekly log:
1.While adding hours in a Weekly format, click on the 
icon twice next to the desired day (e.g. Monday).
2. An additional shift should appear. You can keep adding more shifts by clicking the icon.
3. If you have accidentally added a shift, you can select the 
icon next to the desired shift to remove it.
Note:
This guide only applies to the Weekly Hour Type
If a student has multiple employers/supervisors, they can switch between them while recording their hours by following these steps:
1. Go to the 
tab on the left sidebar.
2. Click on the
button in the top right.
3. In the Organization field, start typing the name of the organization you are placed with and that organization’s name should pop up. Click on it.
Note:
If you have yet to add your organization, click on the 
icon to add a new organization.
4. The Contact drop-down menu should now appear underneath the Organization field. This will allow you to choose between employers/supervisors.
5. If you need to add an employer/supervisor, click on the next to the Contact drop-down menu and fill in all of the necessary information.
In the Hours section, students can export one entry of their hours by clicking 
at the right side of the desired hours. Select Export to create a PDF summary of hours and print.
In the Hours section, students can export a summary report of their hours by clicking the Export icon
below their progress bar.
Students can specify their career interests by following these steps:
1. Click on the tab to Edit your Student Profile (left-panel) or click on
beside the hour tracking icon under your student profile
2. Click on the tab called Career Interests (left-side of student profile)
3. You can scroll through the Career Interests page and click on items that interest you. These interests will appear at the top of the Career Interests section after you click on them.
4. If you have additional interests that are not listed, then you can type them into the Other Interests field and click enter.
5. Once you’ve added all your interests, click the
button.
NOTE:
1. Teachers/Coordinators can run a report on student’s career interests by clicking on the Reports tab.
2. Once on the Reports page, scroll down until the Interests report is located.
3. Click the report, set up the filters, then select Generate Report.
Students can add the times that they are available and unavailable by following these steps:
1. Click on the tab to Edit your Student Profile.
2. Among the series of icons along the top, click on the Availability
icon.
3. Select the
in the top right corner.
4. Once on the Availability page, fill in the Date Range and specify whether you are available or unavailable during this time.
5. You can also click the Timeslots tab on the left to specify which times you’re available during the week.
6. Once finished, click the 
button.
NOTE:
1. Teachers/Coordinators can run a report on student availability by clicking on the Reports tab.
2. Once on the Reports page, scroll down until the Availability report is located.
Students can add organizations following these steps:
1. Click on the Hours tab.
2. Select
in the top right corner.
3. Click the 
next to the Organization field or, search the Organization field (the employer may have already been added by a teacher/coordinator or previous student).
4. Fill in all the necessary fields for your employer.
5. Once you filled in the necessary information, click on in the top right corner.
If there are specific fields or sections that you would like to disable or hide, then please follow the instructions below.
1. Click on the tab (left panel) with your school’s name
2. Select the tab on the left that says Access.
3. 
This allows you to adjust whether you want users with Supervisor access to view students that are from other departments, schools, or under the supervision of another teacher/coordinator.
4. 
This allows you to adjust whether users can view fields such as ‘date of birth’.
5. 
Here you can adjust whether you would like to receive notifications regarding student scheduling.
1. Click on the 
tab
2. Locate and click on the student that you would like to adjust progress bar hours for – this will take you directly to the student’s Hour section.
3. Click on the gear 
icon under the progress bar (right-side of the page)
4. Now you can adjust the progress bar hours for each Hour Type such as Placement/Co-op and Volunteer hours
5. Click 
to save any changes
NOTE:
You can set the progress bar hours for your school. This gets triggered for new student registrations but does not overwrite the progress bar settings for students who have already registered.
1. Click on the tab (left panel) with your school’s name
2. Select the tab on the left that says Progress Bar
3. Once on the Progress Bar page, you can adjust the minimum hours needed for different hour types such as Volunteer, Placement / Co-op, and Extracurricular hours, by typing in the desired number.
4. Once you’re finished adjusting the minimum hours, click
1. Progress bars for individual students can be viewed in the Hours section of the student profile.
Students can adjust their individual progress bar settings by clicking the gear icon below their progress bar.
2. The progress bar displays the total number of hours a student has including their Rejected, Verified, Pending and Draft hours. There are 5 colours used for the progress bar:
Red = Number of Rejected Hours
Dark Grey = Number of Draft Hours
Orange = Number of Pending Hours
Green = Number of Verified Hours
Light Gray = Number of Hours that have yet to be completed
1. Click the high school icon on the left tool bar, select the ‘Sign Up Codes’
icon, select the code you would like to review. This will display a list of all the students who signed up using the code which includes their registration date and time.
icon to view students Last Login on the Student Dashboard.
icon, then the student profile, select the 
information icon, Under the General tab you will see the sign up date
icon, Click the Registered Students Report to see the date the student registered on Hour Republic.
If you would like to join one of our webinars and learn more about the webinar software we use, please follow these steps:
1. Click here to view our webinar schedule.
2. To join a webinar, please email us and share the following details:
= The date and time that you are available
– The software that you would like a demo of:
Placement / Co-op Tracking
Form Developent (e.g. Work Education Agreements)
Volunteer Hour & Activity Tracking
Faith-Based Hour & Activity Tracking
Extracurricular Hour & Activity Tracking
Certification Tracking
Employer Database
NOTE: Our webinars are live and run for approximately 30 minutes. We answer all of your questions and help you get set up with Hour Republic.
Once we have scheduled you for a webinar, you will receive an email prior to the webinar with of all of the relevant details. For example, the email will appear as follows:
Please join my meeting from your computer, tablet or smartphone.
https://global.gotomeeting.com/join/123456
You can also dial in using your phone.
Canada: +1 (647) 555-5555
Access Code: 123-123-123
New to GoToMeeting? Get the app now and be ready when your first meeting starts:
https://global.gotomeeting.com/install/123456
1. Click on the “Please join my meeting” link
2. When you click on the link, you will get the option to:
(i) Click Join on the Web button to run the software in your current web-browser (does not require downloading GoToMeeting)
OR
(ii) Click Download the App (this step is not required)
3. Once you click one of these options, you will be taken to a page where you can turn your microphone and camera on or off by toggling the corresponding icon. You are not currently in the webinar so you can take your time setting this up.
4. Once you’re content with the settings (tips below), click the 
button to join the webinar.
You can also change your username by clicking the 
icon next to your name
If you’re not sure your microphone is working, you can click the 
icon in the top right corner to open up the Settings.
Once you’re on the Settings page, you can test your microphone and the speakers by toggling the icons next to the appropriate field. You can also opt to call-in by clicking on the Phone tab.
Ready to leave the call? Click the Leave Meeting button at the bottom of your screen.
10. During the webinar, there will be a series of icons in the top right that you can access. The icons are as follows:
Lets you know how many people are in the meeting as well as their usernames.
If your microphone is turned off or if your audio is not working, then the Chat
feature is a great way for you to type any questions you have to the presenter.
If there are any issues with the sound quality of the presenter or your
microphone, then check the Settings to fix any audio problems.
Would you like to discuss your experience with GoToMeeting? Or perhaps change to Fullscreen mode? Have audio issues that can’t be fixed in the Settings? If any of these questions apply to you, then click on the Miscellaneous icon.
Students normally pick or add new organizations / employers when they add hours for the first time. It’s normally easier that way and less work for teachers / coordinators. However, if you want to do the initial leg work, you can.
NOTE: Organizations / Employers added by students via the Hours section are automatically set to Pending. Teachers / Coordinators can update the status of organizations / employers to Active if they wish.
NOTE: Students do not have access to the Organizations / Employers section which houses the detailed database. However, students can search the database or add new organizations / employers (name of organization / employer, positions and contacts) via the Hour section.
1. Click on the Students tab (left panel).
2. Search and click on the desired student; this will automatically take you to their Hour page.
3. Click on 
in the top-right corner.
4. Type in the name of the organization / employer (e.g. Food Bank) to search the database. Or, next to the Organization field, you will see a icon. Click on it to assign and add a new organization / employer to the student.
5. Fill in all the necessary information regarding the organization / employer.
6. if you wish, continue to fill out the information for the hours such as Skills Learned and Description, then select one of several Save options.
You may want to pre-populate the student employers before students add hours for the first time. If so, follow the instructions below.
1. Click on the Organizations/Employers tab (left panel)
2. Click the in the top-right corner to create a new organization / employer. Or, click on an existing organization / employer to add or edit information.
3. Fill in all of the necessary information regarding the organization / employer. Key sections to complete and support the student, include:
4. Once you finish creating the new organization / employer, click
5. Now go to the Students tab, and complete the steps in Option 1 above.
Bulk Achievements are a fast and easy way to designate achievements (e.g. Safety Training, First Aid) to large groups of students. If you would like to learn how to do this, then please follow the following steps:
1. Locate the sidebar to the left panel, then click on the tab with your school’s name.
2. There are a series of icons at the top of this section, and at the far-right, you will find the Bulk Achievements icon. Click on the icon:
.
4. Create a new bulk achievement by clicking onin the top-right corner.
5. This will take you to the General tab where you fill out information such as the Type, Completion Date, and a short Description of the achievement.
6. Indicate which students received the achievement by clicking the Students field at the bottom.
7. Check the box next to the name of students who received the achievement.
8. Once you’re finished selecting the students, click 
at the bottom-right corner of the menu.
9. If you know who issued the achievement, click the Issuer tab (left-side). You can fill in information regarding the the Name and Contact Information of the issuer.
10. Have an image file or document to go along with the achievement? Click on the Attachment tab then select 
to upload your file.
11. Once you’re finished setting up the bulk achievement, click in the top right corner.
If a group of students received an achievement and it’s already listed on the Bulk Achievement page, you can click on the desired achievement, check off the names of the new students then click . This keeps the Bulk Achievement page organized and free of duplicate achievements.
