How do I Create a PDF Version of Reports?

You can create a PDF version of reports by following these steps:

1. Click on the  tab on the left sidebar.

2. Select the desired report. Once you apply all the filters, click .

3. You will be taken to a web version of the report, right-click anywhere on the page to open up a menu. Select the Print… option.

4. Once you click Print… a pop up menu will appear. Set the Destination to Save as PDF.

4. Select the  button at the bottom of the page.

5. Save the file to a location on your device.

Published and Public Positions/Opportunities

What is a position?

For work placements, this is the position of the student at placement (e.g. Automotive Assistant).

For community service, these positions represent volunteer opportunities (e.g. Food Bank Sorter).

Access the Positions / Opportunities section

1. Click  on the left toolbar

2. Search and select the desired organization, then click on the Positions icon

3. Select an existing position (e.g. Food Bank Clerk)
At the bottom of the General tab for a position, you will see the Published and Public fields.

NOTE: If you’re looking to create a new position/opportunity, then please reference our FAQ here.

When both PUBLISHED and PUBLIC check boxes are not checked

By default, all positions are private (i.e. only visible to a teacher/coordinator) since neither the Published nor Public boxes are checked.

When both the Published and Public boxes are unchecked, the position/opportunity cannot be viewed by students under any circumstance. This is essentially a draft version of the position/opportunity and can only be accessed by teachers/coordinators.

NOTE: Publication Dates (i.e. when a position/opportunity is visible) do not work unless either the Published or Public boxes are checked (see below).

When only PUBLISHED is checked

When only the Published box is checked, only students from your school are able to view the position/opportunity on their Opportunities page. This is ideal if the position/opportunity is exclusive to your school.

If the Publication Date (i.e. when a position is visible) is expired or has yet to be published, this position/opportunity will no longer be available to the students at your school and will not show up on students’ Opportunities page.

When only PUBLIC is checked

When only the Public box is checked, the position/opportunity is viewable to anybody with a link to it. However, it is otherwise inaccessible to anybody except teachers/coordinators and will not show up on students’ Opportunities page. The link can be found under the position/opportunity’s title in the Preview and on the page advertising it.

NOTE: Publication Dates (i.e. when a position is visible) do not apply or work for this type of position/opportunity.

When both PUBLISHED and PUBLIC are checked

When both the Published and Public boxes are checked, the position/opportunity is accessible to everybody. The position/opportunity will show up on students’ Opportunities page. It will also have a shareable link that you can send to students inside and outside of the school.

NOTE: If the Publication Date (i.e. when a position is visible) is expired or has yet to be published, this position/opportunity will no longer be available to anybody without the web link. This means that it will not show up on students’ Opportunities page anymore.

TIPS

1. Public events can be shared on social media through Facebook, Instagram, and Twitter:

2. If you leave the Publication Date blank, the position/opportunity will be advertised indefinitely.

3. For more details on how to create a position/opportunity, please click here.

How do I Create a PDF Version of the Calendar?

You can create a PDF of your calendar by following these steps:

1. Click on the  tab on the left sidebar.

2. Right click anywhere on the calendar and a menu should pop up. Select the Print… option.

3. A pop-up menu will appear, set the Destination to Save as PDF.

4. Select the  button at the bottom of the page.

5. Save the file to a location on your device.

TIP:

You can change the format of the calendar by clicking on the  buttons to set it to a daily, weekly, or monthly calendar.

Exporting summary and weekly reports of hours

How do students print one hour log?

In the Hours section, students can export one entry of their hours by clicking at the right side of the desired hours. Select Export to create a PDF summary of hours and print.

 

How do students print a summary of all of their hours?

In the Hours section, students can export a summary report of their hours by clicking the Export iconbelow their progress bar.

 

 

Disable/Enable sections and fields

If there are specific fields or sections that you would like to disable or hide, then please follow the instructions below.

1. Click on the tab (left panel) with your school’s name

2. Select the tab on the left that says Access.

3.
This allows you to adjust whether you want users with Supervisor access to view students that are from other departments, schools, or under the supervision of another teacher/coordinator.

4.
This allows you to adjust whether users can view fields such as ‘date of birth’.

5.
Here you can adjust whether you would like to receive notifications regarding student scheduling.

Adjusting the progress bar

Q. How do Teachers/Coordinators update the progress bar for an individual student?

1. Click on the  tab

2. Locate and click on the student that you would like to adjust progress bar hours for – this will take you directly to the student’s Hour section.

3. Click on the gear  icon under the progress bar (right-side of the page)

4. Now you can adjust the progress bar hours for each Hour Type such as Placement/Co-op and Volunteer hours

5. Click  to save any changes

NOTE:

  • Any changes made to an individual student’s minimum hours will differ from the default minimum hours set for the school.
  • Students can also update their progress bar by following the same steps.

Q. How do Teachers/Coordinators update the progress bar settings for their school?

You can set the progress bar hours for your school. This gets triggered for new student registrations but does not overwrite the progress bar settings for students who have already registered.

1. Click on the tab (left panel) with your school’s name

2. Select the tab on the left that says Progress Bar

3. Once on the Progress Bar page, you can adjust the minimum hours needed for different hour types such as Volunteer, Placement / Co-op, and Extracurricular hours, by typing in the desired number.

 

4. Once you’re finished adjusting the minimum hours, click 

Q. How do I Use the Progress Bar?

1. Progress bars for individual students can be viewed in the Hours section of the student profile.

Students can adjust their individual progress bar settings by clicking the gear icon below their progress bar.

2. The progress bar displays the total number of hours a student has including their Rejected, Verified, Pending and Draft hours. There are 5 colours used for the progress bar:

Red = Number of Rejected Hours

Dark Grey = Number of Draft Hours

Orange = Number of Pending Hours

Green = Number of Verified Hours

Light Gray = Number of Hours that have yet to be completed

 

How can I view when my student registered or logged in last?

There are four places teachers can see data on student registration.

1. Click the high school icon  on the left tool bar, select  the ‘Sign Up Codes’ icon, select the code you would like to review. This will display a list of all the students who signed up using the code which includes their registration date and time.

2. Click  icon to view students Last Login on the Student Dashboard.

3. Click  icon, then the student profile, select the information icon, Under the General tab you will see the sign up date
4. Teachers can select the  icon, Click the Registered Students Report to see the date the student registered on Hour Republic.

How do I Assign an Organization/Employer to a Student?

Option I – Students Tab

Students normally pick or add new organizations / employers when they add hours for the first time. It’s normally easier that way and less work for teachers / coordinators. However, if you want to do the initial leg work, you can.

NOTE: Organizations / Employers added by students via the Hours section are automatically set to Pending. Teachers / Coordinators can update the status of organizations / employers to Active if they wish.

NOTE: Students do not have access to the Organizations / Employers section which houses the detailed database. However, students can search the database or add new organizations / employers (name of organization / employer, positions and contacts) via the Hour section.

1. Click on the Students tab (left panel).

2. Search and click on the desired student; this will automatically take you to their Hour page.

3. Click on in the top-right corner.

4. Type in the name of the organization / employer (e.g. Food Bank) to search the database. Or, next to the Organization field, you will see a  icon. Click on it to assign and add a new organization / employer to the student.

5. Fill in all the necessary information regarding the organization / employer.

6. if you wish, continue to fill out the information for the hours such as Skills Learned and Description, then select one of several Save options.

Option II – Organizations / Employers Tab

You may want to pre-populate the student employers before students add hours for the first time. If so, follow the instructions below.

1. Click on the Organizations/Employers tab (left panel)

2. Click the  in the top-right corner to create a new organization / employer. Or, click on an existing organization / employer to add or edit information.

3. Fill in all of the necessary information regarding the organization / employer. Key sections to complete and support the student, include:

  • Contacts (First Name, Last Name, Email)
  • Position (the job title of the student)

4. Once you finish creating the new organization / employer, click 

5. Now go to the Students tab, and complete the steps in Option 1 above.

 

How do I add Bulk Achievements?

Bulk Achievements are a fast and easy way to designate achievements (e.g. Safety Training, First Aid) to large groups of students. If you would like to learn how to do this, then please follow the following steps:

1. Locate the sidebar to the left panel, then click on the tab with your school’s name.

2. There are a series of icons at the top of this section, and at the far-right, you will find the Bulk Achievements icon. Click on the icon: .

4. Create a new bulk achievement by clicking onin the top-right corner.

5. This will take you to the General tab where you fill out information such as the Type, Completion Date, and a short Description of the achievement.

6. Indicate which students received the achievement by clicking the Students field at the bottom.

7. Check the box next to the name of students who received the achievement.

8. Once you’re finished selecting the students, click  at the bottom-right corner of the menu.

9. If you know who issued the achievement, click the Issuer tab (left-side). You can fill in information regarding the the Name and Contact Information of the issuer.

10. Have an image file or document to go along with the achievement? Click on the Attachment tab then select  to upload your file.

11. Once you’re finished setting up the bulk achievement, click in the top right corner.

NOTE:

If a group of students received an achievement and it’s already listed on the Bulk Achievement page, you can click on the desired achievement, check off the names of the new students then click . This keeps the Bulk Achievement page organized and free of duplicate achievements.