Hour Republic FAQs

Copying forms or learning plans allows you to use pre-existing forms rather than creating each form or learning plan from scratch.

We recommend starting with one student and using that student as the model student for OYAP and WEA forms for instance (e.g. for the WEA, copying fields like insurance coverage, placement dates, and schedule from one student to another). For learning plans, the copy feature allows you to copy learning goals, course expectations, employer expectations, etc. from one student to another.

*You can use the copy feature even if a student has a completely different employer and/or course.

#1: Click on the Forms tab in Hour Republic

#2: Select an already created form that you would like to copy from, then click the Copy icon  that appears at the top of the screen

#3: A separate page will pop-up and allow you to select all the students you would like to copy the form for

#4: Click Copy Forms

NOTES:

• The form will auto-fill with relevant student information and all other field will copy over (e.g. Placement Start and End Dates).
• If you are creating an OYAP form, you will need to check off the Registrant box at the top of the form in order to auto-fill section 2 (Registrant) of the form.

In terms of exporting and printing documents, a teacher can:

• Export and print individual forms for one student (e.g. one WEA, one learning plan);
• Export and print all forms for a particular student (e.g. a student’s WEA, OYAP, and SCELP);
• Export and print more than one form or learning plan for their class (e.g. all OYAP forms).

Once exported, the forms are collated into one PDF document, then teachers can print the document.

Export and print forms for one student
(e.g. one WEA, one SCELP)

There are several options to export individual forms and learning plans:

1. When a form or learning plan document is open, click Save and Export (either at the top or bottom of the form)

2. In the main Form section, under Recent Forms, select all or a specific form and type the students name in the search bar. Select one or all the recent forms you want, then click Export Forms

Export and print the same form (e.g. WEA) for multiple students

1.  In the main Form section, under Recent Forms, select all or a specific form and select all the students you want included, then click Export Forms

Teachers can send Employers, Parent/Guardians and Students (the “signee”) email requests to sign documents electronically.

#1. The signee will receive an email requesting an e-signature. The message will include the student’s name and the name of the document.

#2. The signee will click the Review & Sign button in the email message.

#3. A separate tab will open where the signee can review the entire form, e-sign and include their First Name, Last Name, and Email address. The signee will also agree to the terms for e-signatures.

#4. Once the form has been signed, the signee has the option to either download  a PDF version of the form or print  a copy of the form.

TIP: The signee can return to Review a form several times. Each time, if any new updates have been made to the form (e.g. by a teacher), those changes will appear. The signee can download or print the form multiple times.